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Total Cost Estimates: <br /> <br />Computoservice <br />MaSys (for comparison only) <br />Planning Data Center <br />Tele-Terminals <br />Xerox 'Computer Services <br /> <br />$110,985 <br />$23,180 <br />$125,170 <br />$85,133 <br />$283,978 <br /> <br /> 1) Ramsey's preliminary budget estimate was significantly less than to Xerox's <br /> proposed cost <br /> 2) the Xerox system included essentially no additional hardware and software <br />=:'"" compared to the other proposed systems that would justify the proposed cost <br />. 3) Xerox cannot presently offer an integrated hardware/software system (they <br /> proposed a beginning with a service arrangement for $45,240 a year and then <br /> ~. converting to the 'turnkey' system when it became available) <br /> <br /> Step 2: Review for Satisfactio~ of Detailed Hardware and Software Specifications <br /> <br /> The remaining three proposals, Computoservice, Planning Data Center and Tele- <br /> ,'"Terminals, were then reviewed for satisfaction of the detailed hardware and <br /> ;~'r software specifications. <br /> 'ill ri~lware: The three proposals were first reviewed for Satisfaction of hardware <br /> ifications. In summation, the following was learned: <br /> <br />.~!' :?-*Computoservice: Addressed costs and specifications of all the hardware <br />.~;":~-'??::tequested, with the exception of the Microfilm Reader. They indicated that they <br />~ were still researching the microfilm option, but believed that it was feasible. <br /> <br />.i~!-*~i!::'r~*Plannin, Data Center: Addressed costs and specifications of all the hardware <br /> .requested, with the exception of the high-speed character printer. They <br /> 'indicated that they were still researching the printer capabilities, but believed <br /> that it was feasible. <br /> <br />~"~./Tele-Terminals: Addressed costs and specifications of ali the hardware requested, <br />';"_*~!'~ with the exception of the Microfilm Reader and Tape Drive. They indicated that <br />~-:~ ~' 'they were still researching the microfilm option, but believed that it was <br /> "feasible. For the Tape Drive, they suggested that the anticipated cost ($10,000- <br />i~i $15,000), probability of data errors and mechanical difficulties, and time required <br />~*:~* ::'..to perform the data back-ups far outweighed the value of a Tape Drive for <br />~:~'=:':' :i.. ~either retrieval of county tapes or internal data back-ups. They recommended <br />~i:i:. 'CO, version of county tape to disks usable on the City's system, and. internal <br />~i:!:!*:: back-ups from disk to disk. <br /> <br />!!;?!!i!$oftWare: The proposals were then reviewed for satisfaction of the software <br /> applications requested. One of the difficulties encountered was that the names of <br /> applications noted in the Bid Specifications did not always precisely match ~he <br /> <br /> Needs Assessment <br />',.o,-me,dat <br /> <br />Page 3 <br /> <br /> <br />