Ordinance - #92-04 - 05/12/1992 - Laserfiche WebLink

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~ Sl~bd. 1. Regular and Special Meetings. Regular meetings of boards and commiss}on.q shall be held at least once a month with a date and time determined by the Board or CommisSi~bn. Special Board and Commission meetings may be called by the chairperson, vice chairperson'. ~ an? two members of the Board or Commission as deemed necessary. [ Sllbd. 2. Open Meetings, Meeting Minutes and Expenditures. All meetings shall b¢ public meetings and open to the public. The Board or Commission shall follow Robert's Rtil~is ol Order for the transaction of business and shall keep a record of its resolutions, transactiona, ~md!findings, which record shall be a public record. Said record shall be transmitted to the City C~un¢il for its review on a monthly basis. On or before January first of each year, the Board or C0~hmi~ssion shall submit to the City Council a report of its work during the preceding year. Expe~litu.i'es of the Board or Commission shall be within amounts appropriated for that purpose by tl~e City Council. . i St~bd. 3. Order of Business. Each meeting of the Board or Commission shall conven0, at ~e time and place appointed therefore. Board and Commission business shall be conducted in lhe following order. a. Call to order; b. Citizen input; c. Approve agenda; d. Public hearings; e. Consent agenda; f. Board or Commission business; ,,g. Board or Commission input; and h. Adjourn. ' S~bd. 4 Amendment of Order of Business. The order of business may be variellJ b~ the presiding officer or upon Board or Commission motion, but all public hearings shall!be ~eld at the time specified in the notice of hearing. i Sulbd. 5. Agendas. An agenda of business for each regular meeting shall be r 'r h lerk r h 1 rk' 1 n r r n v fil in h ffi f h 1 r pepaedb]~t 6. C o t eCe sdes'g ated epese tati eand ed' t eo ceo t eCek not later than fiveidays prior to the meeting. The agenda shall be prepared in accordance with the order of business hnd copies thereof shall be delivered to each Board or Commission member as far in advan¢~ of~the meeting as time for preparation will permit. No item of business shall be considered UniesS[it appears on the agenda for the meeting, but the commission or board may, in its discretion, ~on$.ider matters not appearing. 2.03,04 !Cl~airperson and Vice Chairperson. I Subd. 1. Election. Each Board or Commission shall elect annually a chairperson aqd v!ce chairperson from its appointed members. The person so elected shall serve for one year: t~rmg. The Board or Commission may create and fill such other office as it may determine and'~.~re4te sub-committees as it deems necessary to accomplish its purpose. !Subd. 2. Chairperson Duties. A chairperson shall be selected annually by a majority vote {f t .l~e Board or Commission and may be removed by a majority vote of the Board or Commission, l Th~e Chairperson shall have the following responsibilities in addition to those otherwise descwibeld in this section: 6