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- 3 - <br /> <br />10.10.4 <br /> <br />Professional contracted services such as <br />legal, engineering, auditing and fire <br />contracts. <br /> <br />Public Improvement projects ordered by City <br />Council such as street paving, seal coating, <br />sewer, water and storm sewer. <br /> <br />Utility expenditures such as electricty, <br />natural gas and telephone service. <br /> <br />Payroll and related expenses such as employee <br />hospitalization insurance payments, pension <br />payments and mandatory state and federal <br />employee withholding. <br /> <br />Routine expenditures such as easement <br />payments, SAC reimbursement, surcharge <br />reimbursement, insurance premiums, fuel for <br />city vehicles, bond payments and gopher <br />bounty payments. <br /> <br />fe <br /> <br />Employee reimbursement for miscellaneous out <br />of pocket expenses such as reimburseable meals <br />and parking. However, receipts and/or <br />documentation must be attached to a claim form <br />prior to payment. <br /> <br />The City Administrator shall authorize and sign purchase <br />orders except for "Field Purchase Orders". In the <br />absence of the City Administrator, the Deputy Clerk will <br />need to authorize and sign Purchase Orders. <br /> <br />The copies of the purchase order shall be distributed as <br />follows: <br /> <br />a. Original signed copy for vendor. <br /> <br />Second copy shall be attached to the City's <br />copy of vendor's invoice. <br /> <br />c. Third copy returned to the department head. <br /> <br />Ordering. <br /> <br />For all purchases requiring a purchase order, <br />the department head shall submit the purchase <br />requisition to the purchasing officer in ample <br />time to allow sufficient time to negotiate <br />cost and delivery date of item. <br /> <br /> <br />