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regarding merit pay, applications for different employment positions, and other matters which <br /> involve a review of the employee's personnel file and past performance. <br /> Unless the employee is told otherwise, the employee is required to provide this information. If the <br /> employee refuses to supply the information, the employee may face disciplinary action. Any <br /> information which the employee is required to provide cannot be used against the employee in a <br /> criminal proceeding. Even if the employee is not required to provide information, it is generally to <br /> the employee's best interest to provide it. Without the requested information, the City may not be <br /> able to determine the employee's eligibility for employment opportunities, compute wages, or <br /> grant the employee other benefits. The employee's refusal to provide information during an <br /> employment investigation may also necessitate that the investigation be completed without his or <br /> her input. <br /> Federal law permits government agencies to require individuals to provide their social security <br /> number for the administration of any tax. Please be aware that when an employee is asked to give <br /> his or her social security number on revenue forms, this collection is mandated by law. This <br /> information will be shared with the Minnesota Department of Revenue, the Internal Revenue <br /> Services, and security tax programs. In most other cases, the disclosure of an employee's social <br /> security number is voluntary. <br /> Any information an employee is asked to provide may be shared with individuals within the City <br /> whose job duties reasonably require access, as well as individuals outside of the city whose duties <br /> require access, such as insurance vendors, consultants, attorneys, and retirement plan employees. <br /> Information may also be shared with other agencies authorized by law to receive specific data. <br /> If litigation arises, the information may be provided in documents filed with the court which are <br /> available to any member of the public. If it is reasonably necessary to discuss the information at a <br /> City Council meeting, it will be available to members of the public. To the extent that some or all <br /> of the information is part of the basis for a final decision on disciplinary action, that information is <br /> available to any member of the public. <br /> 1.5 Equal Employment Opportunity Statement <br /> This is to affirm the city of Ramsey's policy of providing Equal Opportunity to all employees and <br /> applicants for employment and complying with all applicable Equal Employment <br /> Opportunity/Affirmative Action laws, directives and regulations of Federal, State and Local <br /> governing bodies or agencies thereof. This policy extends to all applicants and employees and to <br /> all aspects of the employment relationship, including, but not limited to, recruiting, hiring, <br /> promotion, transfer, discipline, and compensation. <br /> The city of Ramsey is an Equal Opportunity Employer. The City provides equal employment and <br /> advancement opportunity on the basis of merit within the context of its unique business <br /> environment and without regard to race, color, creed, religion, national origin, sex, sexual <br /> orientation, disability, age, marital status, familial status, status with regard to public assistance, or <br /> any other characteristic protected by state or federal law. <br /> The city of Ramsey will take affirmative action to ensure that all employment practices are free of <br /> discrimination. Such employment practices include, but are not limited to the following; hiring, <br /> 7 1 P a g e <br />