Agenda - Council Work Session - 11/28/2023

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SECTION 3 EMPLOYEE RECRUITMENT, SELECTION, EMPLOYMENT & TERMINATION 3.1 Scope The City Administrator or a designee will manage the hiring process for positions within the City. While the hiring process maybe coordinated by staff, the City Council is responsible for the final hiring decision and must approve all hires to City employment. All hires will be made according to merit and fitness related to the position being filled. 3.2 Features of the Recruitment System The City Administrator or designee will determine if a vacancy will be filled through an open recruitment or by promotion, transfer or some other method. This determination will be made on a case-by-case basis. The majority of position vacancies will be filled through an open recruitment process. Position vacancies maybe filled on an "acting"basis as needed. Application for employment will generally be made on application forms provided by the City. Other materials in lieu of a formal application maybe accepted in certain recruitment situations as determined by the City Administrator or designee. Supplemental questionnaires maybe required in certain situations. All candidates must complete and submit the required application materials by the posted deadline, in order to be considered for the position. The deadline for application maybe extended by the City Administrator. Unsolicited applications will not be kept on file. 3.3 Testing and Examinations Applicant qualifications will be evaluated in one or more of the following ways: training and experience rating; written test; oral test or interview; performance or demonstrative test; physical agility test, or other appropriate job-related exam. Internal recruitments will be open to any City employee who: (1)has successfully completed the initial training period; (2) meets the minimum qualifications for the vacant position; and (3) currently is and for the past year has been in good standing with the City. The City Council or designee will establish minimum qualifications for each position with input from the appropriate supervisor. To be eligible to participate in the selection process a candidate must meet the minimum qualifications. 3.4 Pre-Employment Medical Exams The City Administrator or designee may determine that apre-employment medical examination, which may include a psychological evaluation, is necessary to determine fitness to perform the essential functions of any City position. Where a medical examination is required, an offer of employment is contingent upon successful completion of the medical exam. 121Page