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The city may at its discretion provide devices to members of staff it deems appropriate. <br /> Electronic Mail(e-mail)ISMS(text) Messaging <br /> a. The City e-mail system and City owned or issued cellular phones are tools to be used for <br /> matters directly related to the business activities of the City and as a means to provide <br /> services that are efficient, accurate, timely and complete. E-mail messages and texts are <br /> subject to regulation under the Minnesota Data Practices Act. The content of the message <br /> determines whether a message is public or non-public/private. E-mail is intended as a <br /> medium of communication, not for information storage; therefore, e-mail should not be <br /> used for the storage or maintenance of official City records or other City information. <br /> Users may receive inappropriate and unsolicited e-mail messages. Any such messages <br /> should be reported immediately to the IT department. <br /> Inappropriate non-business use of the City e-mail system and cellular phones includes, <br /> but is not limited to; the transmission of non-business audio, graphic or movie files; <br /> games;jokes; instant messaging; chain emails; content of an offensive, indecent, or <br /> pornographic nature; copyrighted material and large data files not directly related to City <br /> business. These items must not be sent or accepted as e-mail attachments. These types of <br /> files can adversely affect the network or computer performance. <br /> b. Users must practice the utmost respect while texting and may not use text messaging, e- <br /> mails, or other forms of communication provided or authorized by the City to harass <br /> another employee, citizen or other individual. "Textual harassment" is considered <br /> harassment and is subject to investigation and disciplinary action as described in the Anti- <br /> harassment Policy. <br /> c. The City retains the right to use management software to eliminate the delivery of junk <br /> e- mail (SPAM), including e-mails that contain profanity. <br /> Internet/World Wide Web <br /> a. The Internet is available to users for research, education, and communications directly <br /> related to the mission, charter, or work tasks of the City. Users must honor copyright laws <br /> regarding protected commercial software or intellectual property. Users accessing <br /> Internet through the City's IT systems should minimize unnecessary network traffic that <br /> might interfere with the ability of others to make effective use of this shared network <br /> resource. Users are responsible for adhering to City standards when browsing the <br /> Internet. Failure to adhere to City standards puts the City and the individual at risk for <br /> legal or financial liabilities,potential embarrassment and other consequences, including <br /> immediate termination of employment or other disciplinary actions. <br /> b. The City retains the right to use management software to monitor end user activity. This <br /> software may monitor and limit Internet activity. <br /> Prohibited Use <br /> This list includes, but is not limited to illegal activities; profit or commercial activities; <br /> outside employment; any other public office or employment which is incompatible with <br /> 681Page <br />