Agenda - Parks and Recreation Commission - 12/14/2023

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Whether a single proposal is submitted or two, they must be categorized as 'Scope A' or'Scope B', and accordingly be clearly identified on all submittals. Scope A proposals shall be at a not-to-exceed amount of$100,000. Scope B proposals shall be at a not-to-exceed amount of$170,000, (but can be less). Communication with the City: If any requirements of this RFP are not clearly understood, the Contractor is responsible for contacting the City for further clarification in a prompt manner. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by addenda to the known RFP holders. Submittal Specifications and Requirements: Each of the following items shall be considered an integral part of the Contractor's proposal and shall be submitted to the City on or before the date and time as stated on the Proposal Form below: • One copy of the signed Proposal Form. • List of all equipment included in the plans,with quantities. (Separate for Scope A and Scope B proposals) • Electronic drawings and renderings (E.g. PDF's) to be used for evaluations and award. (Separate for Scope A and Scope B proposals) • One copy of a play area equipment layout drawing to scale showing layout, safety zones,accessibility,border and outside dimensions. (Separate for Scope A and Scope B proposals) • One complete copy of all warranty information. • The contractor shall indicate all deviations from the specifications, if any. • Provide documentation from the manufacturer or an independent consulting firm stating all equipment meets the current ADA standards and ASTM F1487 standards. • Documentation that all equipment quoted is covered by product liability insurance. End of Specifications 81Page