Minutes - Council - 08/24/1999 - Laserfiche WebLink

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Motion by Councilmember Zimmerman, seconded by Councilmember Hendriksen, to adopt Resolution #99-08-166 approving a 2% sewer rate increase from $55.81 per quarter to $56.93 per quarter effective October 1, 1999. Further discussion: Mayor Gamec questioned what will happen with the rates in the future. Finance Officer Lund responded that the rates should remain stable because the revenues and expenditures will be equaling out. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Zimmerman, Hendriksen, Anderson, and Connolly. Voting No: None. 2) Consider Corrections to Authorization of Purchase for Computer Network Hardware and Software Upgrades City Administrator Norman explained that during the Council meeting of July 13, 1999, the City Council authorized a contract for purchase of computer hardware and software. The computer hardware and software purchases were necessary as part of the upgrades of the City's information systems to be in compliance for Y2K. He explained that the case was prepared on a recommendation by Local Government Information Systems Association (LOGIS) stating that the low bid was DataSource Hagen in the amount of $21,060. Unfortunately, the recommendation stated that due to software replacement, the recommendation was to purchase from Inacom Information System. The Council authorized the purchase contingent upon review by Councilmember Terry Hendriksen. During the review process by Councilmember Hendriksen, the mistake in the case was discovered. Additionally, it was later determined that there was a miscommunication between LOGIS and City staff in the request for proposals regarding the need for software, so the City received incorrect bids from which the recommendations were based. The hardware was ordered by LOGIS staff, delivered to City Hall where it was held until Councilmember Hendriksen had the opportunity to review the process. He noted that LOGIS has offered to purchase the software from the City. Councilmember Anderson stated that she did not understand what happened because the resolution stated that the City entered into a contract with DataSource Hagen. City Administrator Norman stated that the items were delivered by Inacom because that was LOGIS recommendation and LOGIS was notified that Council approved their recommendation. Councilmember Hendriksen questioned the credibility of LOGIS. He explained that the City did not have the need for Windows 98 and Office 97 as stated by LOGIS, and so the City Attorney directed to receive bids from DataSource Hagen and Inacom without the software. DataSource Hagen came in at $1,560 and agreed to install the equipment, Inacom came in at a higher amount and did not agree to the installation . He explained that the problem is that the computer equipment from Inacom is sitting in the basement of City Hall and they have not agreed to meet the price of DataSource Hagen. It would mean an increase of $1,200 between the two bids. City Council/August 24, 1999 Page 22 of 25