Agenda - Council - 04/23/2024 - Laserfiche WebLink

Home

overall pavement maintenance budgeting, the project includes a total of 12.43 miles of public street segments across 34 subdivisions. 6.00 miles of the street segments are proposed to receive the rejuvenation on the 2-year schedule,having bituminous wear course placed in 2022. The remaining 6.43 miles were previously passed over due to budget restraints,but are still in the window where treatment is cost-effective. Final plans and specifications were prepared in-house as part of Staff s normal duties. Preliminary Schedule Remaining • Staff receives bids o May 20, 2024 •Council awards contract to the lowest responsible bidder o May 28, 2024 •Contractor begins construction o July 2024 •Final Completion o August 31, 2024 The proposed improvements are designated as City Improvement Project#24-09, 2024 Pavement Rejuvenation Improvements. Notification: If Council approves plans and specifications and authorizes advertisement for bids,bids will be advertised on Friday, April 26, and again on Friday,May 3, 2024 in the City's official newspaper,the Anoka Union Herald. Additionally, letters will be mailed to property owners prior to the work being performed, notifying parking restrictions and lawn sprinkling restrictions associated with the proposed project. Observations/Alternatives: Observations: Estimates are based off of final plans and an estimated cost per square yard per discussions with the Contractor. Because the improvements are larger than past years, and the estimated costs are above the $175,000 cap for requesting proposals. This project is required to be publicly bid, though since Corrective Asphalt Materials are the soul source provider for Reclamite in our region,we are anticipating only one bid on this project. Alternatives: Motion to adopt Resolution#24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project#24-09. Funding Source: The City budgeted$575,000 for crack seal and pavement rejuvenator improvements in 2024. Municipal State Aid(MSA) street segments may be paid using MSA maintenance funds. Approximately 9-percent of the proposed project area is composed of MSA street segments. In addition, the City budgeted funds are proposed to be used for Improvement Project#24-54, 2024 Pavement Patching Contracted Services,which was authorized to advertise for bids at the April%City Council Meeting. City Budgeted Funds $2071686.72 Municipal State Aid Funds $36,570.84 Total Project Costs $2449257.56 City Staff proposes to administer and inspect construction in-house, as part of their normal duties. Recommendation: