Agenda - Council Work Session - 04/23/2024

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is the equivalent of a family relationship; and 12. up to one individual annually designated by the employee. To be eligible for earned sick and safe time, an employee shall provide notice of ESST use and documentation as follows: 1) If the need for use of ESST is foreseeable,the employer requires employees to provide seven(7)days'notice. 2) If the need for use of ESST is not foreseeable,employees must provide notice as soon as practicable. Employees shall provide notice of the intent to use ESST to their supervisors via the supervisor's stated expectations,such as,notifying a supervisor via email,telephone,or text message. If an employee uses ESST for more than three(3)consecutive days,the employer may require employees to provide reasonable documentation demonstrating the ESST use is covered by one of the qualifying reasons,such as: 1) a signed statement by a health care professional 2) a court record 3) a signed document from a victim services organization 4) a written statement from the employee indicating the employee is using or used ESST for a qualifying purpose 5) The Employer will not require an employee to disclose details related to domestic abuse, sexual assault,or stalking or the details of the employee's or the employee's family member's medical condition. ESST shall be administered per Minnesota Law, §§181.9445-181.9448 by means of the Accrual and Carryover method. Using or claiming traditional sick leave or ESST for a purpose not authorized by this policy may be cause for disciplinary action. Sick Leave Accrual,Conversion and Carryover Every probationary and regular employee is entitled to accrue a combined total of traditional sick leave and earned sick and safe time(ESST)with pay at a rate of eight(8)hours for each calendar month of full- time service or major fraction thereof. The employer may compute sick leave on an hourly basis equivalent to 96 hours per 2080 hours of compensated time,exclusive of overtime. Combined unused sick leave and unused ES ST in excess of 960 hours at the end of a calendar year(January 1 st)shall be converted to vacation at a rate of one-hour vacation for each two-hours of sick leave in excess of 960. Employees subject to the non-union post-employment healthcare savings plan under section 4.8 of this policy shall contribute all unused sick leave hours in excess of 960 hours,at a rate of one hour for every two hours of sick leave to the post-employment healthcare savings plan. ESST shall be a subset of traditional sick time. It shall be accrued at a rate of one hour of paid leave for every 30 hours worked to a maximum of 48 hours per year.The remaining accrual,shall be applied to the traditional sick leave bank. 361Page