Resolution - #94-02-044 - 02/22/1994

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Couneilmember Hardin introduced the following resolution and moved for its adoption: RESOLUTION g94-02-044 RESOLUTION AUTHORIZING ENTERING INTO AGREEMENT WITH ANOKA ELECTRIC COOPERATIVE (AEC) FOR UTILITY BILLING SERVICES WHEREAS, the City of Ramsey currently owns, operates and maintains its own utility systems; and WHEREAS, the costs in conjunction with providing those utility systems are bom by the uses through payment of utility billings; and WHEREAS, the City of Ramsey cun'ently bills the utility services in-house on a quarterly basis; and WHEREAS, any large increases on the demand of the current billing system would require major cosily upgrades in computer hardware and software; and WHEREAS, Anoka Electric Cooperative (AEC) has developed a new billing system which provides the same types of information as our current system and could also be utilized to bill the City's utility charges; and WHEREAS, AEC currently sends out a billing monthly to all of the Ramsey properties currently on the utility system; and WHEREAS, AEC has utilized the City's utility billing information to test the reliability of their new system; and WHEREAS, utilizing AEC for billing would provide an added service to the customer by being able to pay a number of utility bills with one check, in one envelope, to one entity; and WHEREAS, it would be cost effective and maximize effectiveness by using processes and technology already existing at AEC. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RAMSEY, ANOKA COUNTY, STATE OF MINNESOTA, as follows: 1) That the City Administrator is hereby authorized to enter into a three year billing agreement with Anoka Electric Cooperative effective with the quarter ending March 31, 1994 under the options detailed below and further incorporated into a formal agreement: SUBSCRIPTION FEE (One * Existing AEC Member (M) * Non-AEC Member (NM) time charge on new accounts after 3/31/94) $1.25 (for each new M account added) $4.90 (for each new NM account added) TRANSFER CUSTOMER (One time charge each billing cycle): (option * ABC M Transfer with Meter Reads $2.75 (for each Izansfer with meter read) * NM Transfer with Meter Reads $6.40 (for each transfer with meter read) COST OF PRODUCING A BILLING STATEMENT PER BILLING CYCLE: Comolete Billing Service: (see ngl[~ l~low): * l~xlsting AEC2 Member (M) $ .30 (for each M bills produced) * Non AEC Member (NM) $ .85 (for each NM bills produced)