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<br />Chairperson Musgrove suggested that be shortened down and condensed to be more informational <br />as a policy. She provided examples of information that should be found under each of the <br />categories to provide direction to staff on when those things should be done. She suggested more <br />of a bulleted format than a descriptive paragraph. She was also unsure that the RFP is necessary <br />to be included in the appendix, other than a statement on when RFPs would be appropriate. <br /> <br />Councilmember Howell commented that it was nice to have all the content to review and agreed <br />with some of the suggestions by Chairperson Musgrove to simplify some language and avoid the <br />use of larger words to make it easier to understand. <br /> <br />Chairperson Musgrove provided direction to staff to make the revisions as discussed and bring it <br />back to the October committee meeting, with the intent to then go forward to Council in November. <br />Parks and Assistant Public Works Director Riverblood stated that there is an appendix at the end <br />which includes the frequency of different activities. <br />Chairperson Musgrove suggested that there be a statement on how often the policy is reviewed as <br />well. <br />City Engineer/Public Works Director Westby commented that the Stormwater Facilities <br />Maintenance Policy, which he is drafting, is a work in progress and is intended to be a starter <br />policy that will be actively worked on, enhanced, and built upon over the next few years. He <br />assumes they will do the same with this policy, as they will find things that can be tweaked as they <br />begin to use it. He stated that once they get through that initial period, less work and review would <br />be necessary. He agreed that staff will be aware of when revisions are needed and will take the <br />lead on that. <br /> <br />5.02: Consider Recommendation to City Council to Adopt Stormwater Management <br />Facilities Maintenance Policy <br /> <br />City Engineer/Public Works Director Westby presented the staff report and stated that staff <br />recommends providing a recommendation to the City Council to adopt the Stormwater <br />Management Facilities Maintenance Policy. <br />Councilmember Riley commented that page numbers would help. He referenced the City <br />responsibility portion and asked for clarification on the paragraph beginning on the next page <br />related to agreements and the need to dissolve agreements before working on these ponds. <br />City Engineer/Public Works Director Westby replied that the City has a number of stormwater <br />maintenance agreements with various properties/businesses. He stated that typically the property <br />owner is responsible for the maintenance of those ponds and if the City were to take on the <br />maintenance, the agreement would need to be dissolved. He agreed that dissolve may not be the <br />best word and that amending theseagreements may be preferable. <br />Public Works Committee / September 17, 2024 <br />Page 5 of 12 <br /> <br />