Agenda - Council Work Session - 11/12/2024

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If an organization has recurring meetings and meets 4 or more times per year in the same or similar room, one deposit can be placed and held for all meetings. Deposits may be held for up to five years, after which time a new deposit is required and the prior deposit will be returned. If any organization meets 3 times per year or less, individual deposits will be required per each rental date and not held. It is the responsibility of the group utilizing the facility to lock doors, perform general cleanup of the facility,remove all decorations and place trash in the outside dumpster. The need for additional cleaning or other maintenance could result in the City's retention of all or a part of the deposit. b) Facility Use Deposit refund: Deposits are refunded after the key has been returned back to the public works department in a timely manner,and the facility was left in good condition. Deposit will be refunded back to the credit card used. If the credit card transaction was processed older than four months, or the deposit was made by cash or check, a city refund check will be issued. To ensure return of the full deposit,please complete the following: • General clean-up of the facility and wiping down tables is the responsibility of the group. Please be courteous that the facility is in clean condition for the following renter. • Pick up surrounding area of trash. • All trash should be thrown in the outside dumpster and recycling should be thrown away in the correct bins. • Remove all banners,balloons and signage used during your reservation. • Put back chairs and tables as they were when you arrived. • Lock all doors to ensure that no damage or vandalism occurs at the facilities after your reservation. • Return key to public works in a timely manner. c) Additional Park Facility Notes: To keep park rental costs to a minimum, park staff does not work after hours; therefore, your cooperation may include the need for light pre- cleaning, due to normal public use of park facilities or wildlife impacts, etc. Please note that after-hours staff should be contacted for emergency purposes only through Anoka County Police and Fire dispatch. When scheduling your reservation,please schedule extra time to allow for your set-up and to check that the facility is in good operating order with adequate tables and chairs available. Test electrical outlets if needed; please be aware that overloading any outlets may trigger a circuit to break. Consider alternatives to weather conditions or power surges. Tents with stakes or tarps will not be permitted. Free standing canopy tents secured with sandbags or weights will be allowed.Activities such as water balloons or games filled with candy may forfeit part of your deposit if balloons and wrappers are not picked up. Do not paste, glue, staple or tack decorations or posters to any part of the park facility building. Bounce houses require a Certificate of Liability Insurance naming the City as additional insured for approval. 4 CITY OF RAMSEY PARK FACILITY USE&RENTAL POLICY