Agenda - Council Work Session - 10/22/2024

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SPECIAL EVENTS PERMITS A Special Event Permit is required in addition to the hourly rental fee for any reservation that includes 75+ attendees or alcohol or amplified music. Please refer to the Special Event Permits section of the fee schedule above for more details. A non-refundable$50 application fee is required for a Special Event Permit,with additional fees based on the number of attendees and the presence of alcohol and/or amplified music. For example: • An event with 75 attendees and no alcohol or amplified music would incur a total of$125, consisting of the non-refundable$50 application fee, a$75 attendance fee, and no fee for alcohol or amplified music. • An event with 175 attendees and alcohol or amplified music would total$200, comprising the$50 non- refundable application fee and a $100 attendance fee, and a$50 alcohol or amplified music fee. Applications must be submitted at least thirty(30)days before the event. CANCELATIONS Full refunds are available for cancellations made at least seven (7)days before the scheduled event. No refunds will be given for cancellations made less than seven (7)days prior to the event. Refunds are not provided for inclement weather, but we will work with you to reschedule the reservation as soon as possible, based on availability. Reservations requiring a Special Events Permit may be eligible for a partial refund; however,the$50 application fee is non-refundable. For more details, refer to the section on Special Event Permits. City business takes precedence over any reservation.While governmental functions are generally scheduled in advance,they may take priority in urgent situations.These functions usually require three(3)days' notice, but may be scheduled with less notice if necessary. If City business impacts a reservation,we will attempt to reschedule or provide a refund.Whenever possible,three(3)days' notice will be given for any changes. 16