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5.5 Payroll Deductions <br />Certain deductions from earnings, such as federal and state income taxes and social security <br />taxes, are required by law. These deductions will be identified on the direct deposit vouchers. <br />The amount of these required deductions may change since they are affected by changes in the <br />amount earned, and in the case of income tax, by changes in the number of dependents claimed. <br />Monies earned during a two (2)-week pay period cannot be divided into two payroll checks. <br />Employees should contact Human Resources with any specific questions. <br />5.6 Meal Periods and Breaks <br />When working under conditions where a break period is practicable, all hourly employees are <br />entitled to two (2) 15-minute breaks with pay per eight (8)-hour shift at times designated by the <br />supervisor. Most employees also receive a thirty (30)-minute unpaid meal period during each <br />eight -hour work day. Employees working greater than four hours but less than eight hours are <br />entitled to one (1) 20-minute break. <br />5.7 Overtime Compensation / Compensatory Time Off <br />Non-exempt, non -union employees will be paid overtime compensation for all hours worked in <br />excess of forty (40) hours per workweek at a rate of one and one-half times the regular rate of <br />pay. Paid holidays, vacation leave, compensatory time off, and sick leave are considered time <br />worked for the purposes of calculating overtime hours. No employee will be permitted to work <br />overtime without the prior approval of the applicable Department Head. <br />Overtime pay will not be paid for time not worked. Exempt employees, as defined by the Fair <br />Labor Standards Act, are not entitled to overtime pay, except as described in Section 5.4, <br />pertaining to exempt employees who also work in a non-exempt position within the City. <br />Non-exempt, non -union employees will be allowed to take compensatory time off in lieu of <br />receiving over time compensation. Compensatory time off is computed at a rate of one and one- <br />half times the hours worked in excess of the forty (40)-hour work week. Accrued compensatory <br />time off shall not exceed 120 hours at any time. Once an employee has accrued 120 hours of <br />compensatory time off, compensation for additional hours worked must be paid in cash rather <br />than accrued as compensatory time off. <br />The City reserves the right to payout any compensatory time off hours in excess of 80 hours, as it <br />deems necessary. <br />The City allows employees to cash out up to a maximum 40 hours of compensatory time off <br />annually, to be paid out up to twice annually: January 1 through January 15, and November 1 <br />through November 15 of each year, totaling a maximum payout of 40 hours of compensatory <br />time off. Note: upon terminating employment with the City, all compensatory time off will be <br />paid out at 100% of the accrued balance. <br />291Page <br />