Agenda - Council Work Session - 11/26/2024

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When utilizing City email, messaging systems, services, or devices, users must adhere to applicable local, state, and federal laws, including the CAN-SPAM Act, to the best of their ability. Internet The Internet is available to users for research, education, and communications directly related to the mission, charter, or work tasks of the City. Users must honor copyright laws regarding protected commercial software or intellectual property. Internet use through City IT systems must minimize unnecessary network traffic to ensure effective use of shared resources. Users are expected to adhere to City standards while browsing the Internet. Failure to do so constitutes a violation of this policy and may result in legal and financial liabilities. The City retains the right to use management software to monitor and limit Internet activity by end users. Prohibited Use This list includes, but is not limited to engaging in illegal activities, profit or commercial activities, or outside employment. Any other public office or employment that is incompatible with City employment responsibilities, as determined by the City Administrator, is also prohibited. Additional prohibited uses include wagering, betting, or selling chances; annoying or harassing others; and participating in fundraising activities unless explicitly approved by the City. Political or religious activities, unethical behavior, and accessing or distributing pornographic, obscene, or indecent images or content are strictly forbidden. Furthermore, users may not forward junk emails, advertisements, or chain emails, as these actions violate the policy on appropriate use of its technology systems. Personal Use • The City of Ramsey offers users the privilege of personal use of its technology. Personal use is allowed under the following guidelines and only during break times or before/after normal business hours: o Users must obtain approval from their immediate supervisor prior to personal use of IT systems. o Only City users are to use the computers and computer -related peripherals. o Users must use their own media (e.g., flash drives, CDs) and paper. o No personal files or data are to be stored on the City network. o Users must not use IT systems for items listed above in Prohibited Use. • E-mail: E-mail may, on a very limited basis, be used for personal correspondence, as long as it does not interfere with the normal duties of the employee and the above - listed guidelines are followed. Using the City Internet e-mail to participate in any kind personal listservs or broadcast mailing list is prohibited. (Desk Telephones: Desk telephones may be used for short, infrequent personal use, as long as it does not interfere with the normal duties of the employee and the above guidelines are followed. Personal long-distance calls from a City land line are prohibited. 791Page Commented [JF15]: Kind of covered this in the above email section.