Agenda - Council Work Session - 11/26/2024

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• Copiers, Fax Machines, and Printers: Users must reimburse the City of Ramsey for personal copies, faxes, and print requests at the rate listed in the City fee schedule. Personal use fees must be reimbursed within 24 hours from the date the expense was incurred. Personal Social Networking on City -Owned Equipment Individuals must not use City -owned or operated equipment to post to personal sites, including social networking sites, except during break times or before/after work. Personal Social Networking while off duty and the City's Responsibility The City of Ramsey has a duty to protect the reputation of the organization and its employees, as well as guard against liability and potential legal risks, regardless of when and where social networking activity occurs. With this in mind, employees must use social media in a manner that adheres to the following guidelines: • Individuals should use discretion when engaging on social networking sites or apps. • Individuals shall not imply they are speaking or acting on behalf of the City of Ramsey or presenting its interests. • Individuals are not permitted to display the City of Ramsey logo on any part of their online profiles. • Individuals must not port non-public or confidential information, such as personnel data, medical information, claims or lawsuits against the City, or information about coworkers, without obtaining the express written consent of the individuals involved. • Individuals who use personal social media accounts are not immune from the law. All users of social networking should be aware that the content of these sites can be subpoenaed and used in criminal and civil trials. Individuals have no reasonable expectation of privacy when social networking, and personal social media accounts are subject to all pertinent City of Ramsey polices, as well as local, state and federal laws. Content that violates existing City policies — such as hate speech, bias, discrimination, pornography, libelous, or otherwise defamatory content - will not be tolerated. Individuals are prohibited from using social networking sites to harass or attack others, including coworkers or those associated with the City of Ramsey. City Facebook Page or Other City Social Networking Sites • Authorized City staff responsible for updating social media sites must exercise the greatest care to portray the City in the best light possible. • If the author of a given post is quoting another individual's comments, the comments must be explicitly identified as a quote using quotation marks. • In general, all posts should be reviewed by a supervisor and communications staff. If there is any doubt regarding the appearance, tone, or interpretation of a post, staff shall have the post reviewed by the City Administrator before proceeding. • All posts to the City's social media sites and other official City publications must comply with these policies. 8OPage Commented [JF16]: Moved language to the LMC Social media section near the top of the document. Commented [JF17]: This language is kind of covered by the LMC language provided. We can probably get rid of this.