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Portable personal Laptop computer(s), digit-a-1- cameras, tabletsprojecton, and other City <br />owned portable equipment may be used for City business; outside of City facilities.When <br />users check out portable equipment devices such as these-1-i4€e those mentioned, are in the hands of <br />employee_ they are expected to provide appropriate "common sense" protection against theft, <br />accidental breakage, environmental damage and other risks. Desktop computers dek ph .es and <br />other attached devices are not to be removed from GityCity buildings. The user is responsible for <br />the backing up up-e-i or any loss of any data stored on the standalone or portable computer.-_14- <br />staff is available to assist in the development of procedures for disaster recovery of portable units. <br />Users are expected to contact IT or their supervisor with -in a reasonable timeframe when any <br />eityCity devices or access cards are lost or stolen. <br />CityCity Issued Cellular Phones <br />City issued cellular telephones are intended for the use by City employees in the conduct of their <br />official City work to perform services to Ramsey citizens and businesses. Department Heads are <br />responsible for the cellular telephones assigned4e-their departments, determining service levels for <br />their employees, and exercising discretion in their use.Department Heads may acquire cell or smart <br />phones for employee use when the expense and use of the cell phones is justifiable in terms of <br />improved service and responsiveness to citizens or other employees. Department Heads are <br />responsible for that justification, both initially and on an ongoing basis. Cell phones should be <br />provided only when required for the employee to perform essentialfe-quifed functions of <br />their job. Simple convenience is not an adequate justification. All cell phones used for eityCity <br />business maybe subject to being�placed into a Mobile Device Management system (MDM) -to be <br />centrally managed, set up, protected, and erased by IT Staff. Employees will manage their cell <br />phone use so as not to exceed their service level as approved by their supervisor. Occasional <br />overages will be reviewed by the supervisor on a case by case basis. After a review of the monthly <br />billing statement, employees may be required to reimburse the City for overages in cell use and/or <br />texts, depending on the nature of the calls/texts made during the month. Employees will make an <br />effort to utilize other methods before utilizing cellular minutes. <br />Department Head discretion to allow reasonable and prudent use of such telephones or equipment <br />provided that: <br />Its use in no way limits the conduct of work of the employee or other employees <br />No personal profit is gained or outside employment is served <br />A Department Head may authorize an employees to voluntarily use their own personal phone for <br />-Cit-yCity business at the employees if -own expense. <br />a.- and be reimbursed by the City for those calls. An employee will not be reimbursed for business <br />related calls without prior authorization from his or her Department Head. Department Heads may <br />. <br />interferes with the performance of their job duties. <br />The uti se of public resources by GityCity employees for personal gain and/or private use <br />including but not limited to: outside employment or political campaign purposes ? is prohibited. <br />Incidental and occasional personal use may be permitted with the consent of the department <br />director an . direct supervisor, but personal calls made and received should be done only when it <br />doesn't interfere within work duties. -Personal calls made by employees on a City -provided <br />961Page <br />Formatted: Strikethrough <br />Formatted: Font: Not Italic <br />Commented [JF19]: Suggest removing. Language implies we <br />do not have unlimited minutes on phones. <br />- t Formatted: Font: 14 pt <br />