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cellular phone should only occur will be made or received only when absolutely necessary, must <br />not md when they do not interfere with working operations and should be completed as quickly <br />as possible. Department Heads may prohibit employees from carrying their own personal cell <br />phones during working hours if theyit interferes with the performance of their job duties. <br />Therefore, eEmployees should always use proper safety procedures at all times when using <br />a cell phone, but especially while operating equipment, driving on GityCity business, or <br />performing similar duties. GityCity employees should only use a cell phone while <br />operating a motor vehicle as permitted by Minnesota State law. , ' - - Formatted: No underline <br />Safety Consultant). <br />The Administrator, or designee, will have primary responsibility for implementation and <br />coordination of this policy. All Department Heads and supervisors will beare responsible for <br />enforcingement of this policy within their departments and divisions. <br />Smart Dh,.r,.rMobile Hot Spots/Tablets <br />Department Heads The city may at its discretior provide mobile hotspots or tablets said devices to <br />members of staff asit deems appropriate needed. 1hey are responsible for providing Dep <br />justification for the use of such devices, both initially and on an ongoing <br />basis. <br />Electronic Mail ( -mail)/SMS ( ext) Messaging Systems <br />The City e-mail system and City owned or issued cellular phones are tools to be used for matters <br />directly related to the business activities of the City and as a means to provide services that are <br />efficient, accurate, timely and complete E-mail messages and text messages are subject to <br />regulation under the Minnesota Data Practices Act. The content of the message determines <br />whether it is a message is public or non-public/private. _E mail isBoth methods are intended as <br />communication a -mediums of communication, not for permanent storage or information storage; <br />therefore, e mailrteithet should not be used for the pennanent storage or maintenance of official <br />cityCity records or other cityCity information. —Users may receive inappropriate and unsolicited <br />e-mail messages. Any such messages snould be reported immediately to the IT department. <br />Inappropriate non -business use of the GityCity e-mail system and cells phones <br />includesinciude, but is not limited to <br />• —Transmission of non -business audio, graphic or movie files <br />• j-Ggames jokes, and; - . - -- - .: - : • chain emails <br />• —Content of an offensive, indecent, or pornographic nature <br />• Copyrighted material <br />• Large data files not directly related to GityCity business. <br />971Page <br />Formatted: Font: Not Italic <br />Formatted: Font: Not Italic <br />