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employees -only. Portable equipment must be reserved and checked out only to City <br />licers. Users are expected to provide appropriate "common sense" protection against <br />theft, breakage, environmental damage, and other risks. <br />• <br />• Users are required to log off computer workstations when absent for an extended time, <br />such as the end of the day. Users may, however, "lock" their workstation instead when <br />absent for a short period of time, such as during a meeting or over lunch. All computers <br />will lock after 13 minutes of inactivity. <br />Virus Protection irus Protccti o <br />All computer workstations, laptops, and servers must be protected from viruses using <br />up- to -date antivirus software. —_Users may not alter their system's configuration or take other <br />steps to defeat vim, protection devicessecurity applications, applian�,s, or systems. _All files on <br />removable media must be scanned for viruses before being installed prior to installation onto or <br />accessea from GityCity computer equipment. It is the an employees' responsibility to <br />immediately report A, ny suspect ,:c1 or known to contain file, malicious actors, phishing <br />emails, or viruses must be immediately reported to the IT department for proper handling. <br />Wireless Access keles-s-A-eee-ss <br />Unauthorized wireless access into the Gi-tyCity's computer network is strictly prohibited. <br />Wireless access is defined as, but not limited to 802.11 (Wi-Fi), B1uetooth,W-1 and <br />cellular technologies. Users may not attempt to scan, connect to, or install any wireless <br />computing device on City equipment or property. Wireless access must be authorized and <br />configured by the Gi-tyCity's IT department. Any authorized wireless access must utilize <br />standards -based encryption and conform to adopted security practices as governed by LOGIS <br />and/or state and federal government guidelines. <br />Artificial Inte11igencetificia1 Trto»;goreo <br />Formatted: Font: Not Italic <br />Formatted: Font: Not Italic <br />- Formatted: Font: Bold <br />Approved use of Artificial Intelligence (AI) tools within the GityCity of Ramsey must be <br />authorized will be approved by the IT Manager and GityCity Administrator. Upon approval, <br />employees may use low -risk data with AI technology tools to perform work -related tasks. Low - <br />risk data is defined by Minnesota Statutes Chapter 13 as "Public" and is intended to be <br />available to the public. Employees shouldare to assume that developers of AI tools will retain <br />all data entered into the tool. Sharing of medium or high -risk data ; could be considered a data <br />breach; and may be subject to disciplinary action Employees who If you are unsure whether the <br />data you enter into AI applications is classified as public data should; consult the GityCity Clerk <br />or IT Manager. All data created with the use of AI musti-s-t-e be retained in accordance with the <br />i-tyCity's records retention schedule. <br />11.4 Vehicle Use Policy <br />1O2Page <br />