Agenda - Council - 11/26/2024 - Laserfiche WebLink

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Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board(LRRB),with the assistance of MnROAD's, is two years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator. 2025 Proposed Rejuvenation Improvements A draft map and street summary of the proposed 2025 Pavement Rejuvenation Improvements is attached to this case. A total of 9.70 miles of public street segments are proposed to receive pavement rejuvenation. Over the last 2 seasons,the City has been playing"catch-up" on streets which did not receive a pavement rejuvenator on schedule. In 2025, all proposed streets are receiving the treatment the 2nd year after construction,reconstruction, or overlay per the proposed street maintenance schedule. Final plans and specifications are proposed to be prepared in-house as part of staff's normal duties. Preliminary Schedule Remaining •November 26,2024 City Council Authorization to prepare plans and specifications •Dec 2024/Jan 2025 Staff prepares plans and specifications •Jan/Feb 2025 City Council approve plans, authorize bidding •Feb/March, 2025 Bid opening, City Council award contracts • Summer 2025 Construction(Late July/early August) The proposed improvements are designated as 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10. Notification: If Council orders plans and specifications engineering staff will create and maintain a project webpage,which will be updated as new information is made available throughout the project. Letters will not be mailed out to affected property owners until Council approves the plans and awards the contract for the project. Time Frame/Observations/Alternatives: Observations: Estimates are CIP level based off an average cost per mile, and will be updated during the design process. Alternatives: Motion to adopt Resolution#24-344 ordering plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project#25-10. Funding Source: The City budgeted$600,000 in 2025 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings. The preliminary estimated costs for pavement maintenance improvements is: •IP 25-09 Crack Seal $23800 •IP 25-10 Pavement Rejuvenation $242,500 •IP 25-11 MSA Pavement Markings $19,3 80 • Total Pavement Maintenance Costs $500,680 o Staff recommends remaining budgeted funds be guided for pavement patching services as needed.