Agenda - Council - 12/10/2024 - Laserfiche WebLink

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.—Development: Any software programs ( ice. custom_ designed Microsoft Access databases, etc.) developed for use by the CityCity becomes the property of the GityCity. Software programs may not be sold or distributed without prior approval. • .—Home: GityCity-owned software may not be loaded on non-GityCity owned equipment unless there is prior approval of the Department Head and the IT Manager. • • Copyright Laws:- CityCity users are required to abide by software and documentation copyright laws and licensing agreements. Questions about the legality of the software and documentation should be directed to the IT Manager. -_At no time should any users make copies of CityCity-owned software and documentation. To prove legal ownership of .software, the CityC ty must have the original media and manuals storcd on CityCty property. _The IT Manager will periodically check for software that may be in violation of the above policy. Data Management and Protection • Minnesota Data Practices Act: Under the provisions of the Minnesota Data Practices Act, all data stored on computer media owned, leased, or rented by the GityCity is considered to be owned by the CityCity property. The data is subject to the Minnesota Data Practices Act, which governs its use,_ and dissemination, and data classification. All data is also subject to review and investigation at the discretion of the GityCity Administrator, Department Heads, IT Manager, and/or law enforcement.- The CityCity Clerk should be contacted with questions regarding the classification of public and private data. .—Data Ownership: -_All information developed or introduced to a GityCity technology system by a user in conjunction with employment with the GityCity is the property of the CityCity. • Data Storage:- All GityCity data must be saved to a network drive on a CityCity server. • —Data Deletion: -_Users are responsible for deleting outdated files that are no longer needed in for compliance with of the GityCity Records Retention Schedule. This includes data files and e- mail messages.- The GityCity Clerk should be contacted with questions regarding the GityCity Records Retention Schedule. • • Data Back-up: The IT department backs Backups are performed on up all data stored on the file servers.- Workstation hard drives or any other devices are not backed up. Data stored on local machines are the responsibility of the user. Portable Information Systems Portable personal Laptop computers), digital cameras, tabletsprojectors, and other GityCity-- owned portable equipment may be used for GityCity business; outside of GityCity facilities. -When 831Page