Agenda - Council - 12/10/2024 - Laserfiche WebLink

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As discussed addressed above, all CityCity--owned equipment and Information Technology Systems, including e-mail, areyCity property and subject to inspection by the CityCity at any time, without notice, and for any reason or no reason at all.— Users should have no expectation of privacy.— In addition, the CityCity is subject to the Minnesota Government Data Practices Act the State BCA policy, Federal CJIS policy, and other laws governing the collection, storage, use, and disclosure of data.— All files and documents, including personal messages and internet logs, created, received, collected, or generated by CityCity employees or using the CityCity's Information Technology Systems are subject to those laws and may be disclosed in certain circumstances without the permission of the employee or user. Violation of Policy the-Gitylstems7mdlepenclionf Hardware and Software Acquisition The IT Manager must approve all hardware and software prior to acquisition to ensure consistency with the design and architecture of the CityCity's IT network, with zeroabsolutely no exceptions. Users are prohibited from installing, downloading, purchasing subscribing or acquiring both hardware and software, including product demonstrations, without prior approval from the IT Manager.— Software applications not required for official CityCity business are strictly prohibited. Attempts by employees to manipulate GityCity hardware, networking systems, security systems or appliances, or licensed software or apps, outside of approved updates, sofre-efiNceElissiplinafy-astionare in direct violation of this policy. Installation and; Download , No user will be allowed to manipulate hardware and software standard configurations. The IT Manager must be contacted for hardware and software support. No user should change the computer setup or configuration files. Customizing a computer should be limited to items including City owned software such as wallpaper, screen savers, icons, toolbars and colors. Users are prohibitcd from downloading, or installing any software including personal, through the Internet, e mail, and/or vendor demonstrations without prior approval from the IT Department. Installation or download of unapproved programs can potentially damage files, a user's PC, or infect systems eityCity-wide, which could cause cessation of daily operations, and possibly affect constituents and service providers. -Users are expected to coordinate with IT when new software is needed, so that -said software can be vetted, licensed, and maintained. In order to maintain optimal €tiegsystem security, users are encouraged to accept updates pushed out by IT to currently authorized programs such as Adobe Acrobat, Microsoft Office, and other previously installed software. Licensing To ensure license compliancgy all software must be purchased by and licensed to the CityCity. 821Page