Agenda - Council - 12/10/2024 - Laserfiche WebLink

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as possible. Department Heads may prohibit employees from carrying their own personal cell phones during working hours if theyit interferes with the performance of their job duties. b. A concern of the City is the personal safety of employees and the public at large. Therefore, °Employees should always use proper safety procedures at all times when using a cell phone, but especially while operating equipment, driving on 6ityCity business, or performing similar duties. 6ityCity employees should only use a cell phone while operating a motor vehicle as permitted by Minnesota State law. (Pending feedback f om Safety Consultant). The Administrator, or designee, will have primary responsibility for implementation and coordination of this policy. All Department Heads and supervisors Beare responsible for enforcingement of this policy within their depaitalents and divisions. Mobile Hot Spots/Tablets Department Heads The city may at its discretion provide mobile hotspots or tablets said devices to members of staff asit deems appropriate needed. They are responsible for providing He dG are responsible f r justification for the use of such devices, both initially and on an ongoing basis. Electronic Mail (Ee-mail)/SMS (Ttext) Messaging Systems The City e mail system and City owned or issued cellular phones are tools to be used for matters directly related to the business activities of the City and as a means to provide services that are efficient, accurate, timely and complete. E mail messages and text messagess are subject to regulation under the Minnesota Data Practices Act. _The content of the message determines whether it is a message is public or non-public/private.—_E mail isBoth methods are intended as communication a -mediums of communication, not for permanent storage or information storage; therefore, c mailncither should not be used for the permanent storage or maintenance of official GityCity records or other Gi4yCity information. Users may receive inappropriate and unsolicited e mail messages. Any such messages should be reported immediately to the IT department. Inappropriate non -business use of the 6i1yCity e-mail systems and cells phones includesinclude, but is not limited to: • -Tthe transmission of non -business audio, graphic or movie files, • -Ggames,.; jokesand; instant messaging; chain emails, • -Csontent of an offensive, indecent, or pornographic nature, • Copyrighted material, • Land large data files not directly related to CityCity business. SuchThese items must not be sent or accepted as a --mail attachments, as they may. system These types of files can adversely affect the network or computer performance decrease. performance or 851Page