Agenda - Council - 12/10/2024 - Laserfiche WebLink

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and/or does not receive virus protection, the telecommuting agreement may be terminated, and disciplinary action may be followed as outlined in the Personnel Policy and union contracts. TciccommutLrs will take. all pro: utions nc,ccs ry t sLcurL confi cnti 1 n /or ro riet ry inf rm tion n revent un uthorize cces int ny City system. Git3'City supplied &Software and Iardware shall include the following: • A cGomputer (desktop or laptop) • -Virtual Private Network (VPN) • -Softphone or Cell Phone software to "`twin"' with office phone • C and customary software on the desktop software Insurance The employee will be covered by Worker's Compensation while working at the designated telecommuting work address during the hours specified in of work as indicated on the Telecommuting Application. The eiyCity of Ramsey's liability is limited to injuries directly resulting directly from the work and occurring only if the injury occurs in the designated work area. CAny-slaims will be handled according to standardregular Workers' Compensation procedures. If injured while telecommuting, the employee should mustshall follow the established appropriate procedures for reporting the injury. FOther family members, -of visitors, or others present at-4e the telecommuting week address are not covered by the GityCity's Worker's' Compensation program, and the eityCity assumes no liability for of Ramsey is not liable for any injuries of these individuals. to family members, visitors, or others in the employee's home. Employees should consider carrying insurance to cover these instances. Telecommuters working at home are required towill have a designated space maintained a designated workspace. by the employee. With advance notice, the City employer may visit the work site to ensure that that -safe working conditions exist. For projects involving extensive computer use, employeessteff may request a ergonomics evaluation of their workspace work area to he conducted virtually by one of the GityCity's trained ergonomics assessors. Expenses The CityCity will not reimburse the employee for any expenses incurred the employee incurs to participate in telecommuting. This includes costs related to equipment, utilities, supplies, and furniture. However, ffhe CityCity will provide a small and reasonable supply of basic office items, number of office supplies (such as pens, paper, post -it notes, and paper clips,) for use by the telecommuter. Travel time from the employee's home to the regular workplace is not compensatcompensableory, even if the employee is schedule to telecommute on the same day.reports to the regular workplace on a day scheduled for telecommuting. 951Page