Agenda - Council - 12/10/2024 - Laserfiche WebLink

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• Maintain in --office days as full days in accordance with the as -per -employee's normal schedule; withoutnet splitting time between the office and the remote location. • Be available for virtual meetings, including with a webcam participationat the times, as well as impromptu meetings that may arise. • Be available for telephone, email, or other communication at all times during scheduled work hours. —Respond promptly to telephone calls and messages as if working in the office, with a maximum response time of 15 minutes, the office. • Promptly respond to phone messages and emails from the employee's supervisor or unless the employee is on break or in a virtual meeting. • Connect their computer to the GityCity network for the entirety of the work -day. • Maintain an updated Outlook calendars at all times. • Notify the direct supervisor and direct reports promptly if any unavoidable changes occur to the work schedule. If unavoidable, any changes to an employees work schedule shall be communicated to the employee's direct supervisor and direct reports in a timely • Agree to all costs associated with telecommuting, including such as internet access and !ancillary equipment,' such as printers., at the emplo e ost. • Telecommuters will Ttake all precautions necessary to secure confidential and ,Lef proprietary information and prevent unauthorized access taints any 6i4'City system. Equipment If an employee is approved for telecommuting and the project requires the use of a computer, the 6i1yCity shall provide the telecommuter a C City -issued computer equipped with Virtual Private Network (VPN) and as well as soft phone software that allows the telecommuter to make and receive phone calls form their City --assigned office phone number.— The telecommuter must have access to any required technology to complete their tasks, such as virtual meeting software and hardware, financial software, agenda software, and other necessary toolsete.— If the telecommuter desires a printer or other computer equipment, the cost of the equipment, maintenance, repair of the equipment, equipment insurance, electricity, cityC ty, and/or phone lines will beare the employee's responsibility unless otherwise approved by the FityCity Administrator. The cost of installing and licensing software will be covered by at -the 6ityCity, provided 's expense as long as a software license already exists for that particular user. In the case where an cmploycc owns a personal computer, the cmploycc must provide a copy of the appropriate documents to verify that the software being used is legally licensed and receive t 1. virus detection_ training from This will need to be verified for the IT Division. The City assumes no liability for loss, damage or wear of employee owned equipment.Due to security concerns, the telecommuters are prohibited from using shall not use a -personal computers for pofpeaestelecommuting purposes. The gityCity assumes no liability for loss, damage or wear of employee -owned equipment. If the IT Division determines that the telecommuter is using a computer with software installed that is not properly licensed 941Page