Agenda - Council - 12/10/2024 - Laserfiche WebLink

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Application Process The telecommuting application must be completed, detailing indicating how the telecommuting arrangement will benefit the CyCity. All applications must be signed by the Department Head and then forwarded to Human ResourcesHuman Resources. The Department Head, Human Resource:Human Resources, and the CityCity Administrator will evaluate the application to determine whether it or not the application will be approved or denied.; Approval is at the sole discretion of the GityCity Administrator. The Department Head will then meet with the employee to communicate the decisionrcgarding thc determination. The Department Head is responsible for ensuring adequate coverage in the office. Telecommuting Program It is recommended that employees who telecommute do so for a maximum of two days per week_ or on a short-term project basis. The telecommuter and the Department Head should agree upon a regular schedule of work hours and work location. Following the agreed -upon regular work schedule is necessary to ensure maximum accessibility. Howeverlf needed, the employee must be willing and able to return to the primary work -place at the request of the Department Head, for any reason with minimal notice, ideally later that day, but typically not exceeding 8 hour' noticchours' notice. May shorten the 18 hours. An employee's salary, benefits, and job responsibilities will not be affected by participating in telecommuting. Overtime must have prior approval. A remote work site is considered a QityCity work -space; and the employee, therefore, the employee continues to be governed by applicable QityCity policies, procedures, ander practices. The employee is to be available for telephone, computer and/or fax communication with the City at the times as agreed by thc signers on the application. The employee will respond to telephone calls at the telecommuting work location, and will respond to telephone messages left for the employee at the employee's City work location. The Department Head and telecommuter must establish an agreed_ upon schedule forwhere the telecommuter to contacts the office to report progress. The telecommuting program and associated /or projects must have measurable objectives. For example, tasks such as writing a section of a manual, working on a special project, processing regular business„ or preparing spreadsheets and financial analyses may benefit fromis where being completed outside of the "office environment" for improved efficiency. could lead to its accomplishment in a more timely manner or more timely manner. Telecommuters may be assigned a different workstation space at the office if it is determined that such a rearrangement better suits office coverage needs arising is better ,ited by office r ent ^ elf of the telecommuting agreement. Employees must adhere to the following requirements and conditions: 93 1Page