Minutes - Council - 08/08/2006 - Laserfiche WebLink

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. . . 2) Consider Resolution Amending the Personnel Policy Assistant City Administrator Nelson explained the Personnel Policy is being brought forward for amendment to Section 10.1, Travel Policy in relation to meal reimbursement. The amendment will provide discretion to the City Administrator with regards to reimbursement for certain business expenses in relation to meals during business meetings outside of the office. The Personnel Committee recommended adoption ofthe resolution amending the Personnel Policy. Motion by Councilmember Cook, seconded by Councilmember Pearson, to ratify the recommendation of the Personnel Committee in Case Nos. 1 and 2 and to adopt Resolution #06- 08-249 ending the probationary period for Mr. Lind and granting status as a full-time regular Streets Maintenance Worker; and to adopt Resolution #06-08-250 amending the Personnel Policy. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Cook, Pearson, Elvig, Jeffrey, Olson, and Strommen. Voting No: None. Case #18: Report from Finance Committee A) Discussion of China Economic Development Consultant Billing Councilmember Strommen stated the Finance Committee met to discuss billing related to China economic development consulting. There was no action, and the issue will be discussed at a subsequent meeting. 1) Consider Change Order for Streets cape Improvements Adjacent to Municipal Center Councilmember Strommen stated the Committee discussed that the Municipal Center and the Municipal Parking Facility are nearing completion. Ramsey Town Center, LLC (RTC, LLC) has requested that the City complete the construction of the streetscape improvements adjacent to those projects. The issue is that there is a very narrow window with the contractors still on site to complete the work, rather than requiring them to leave and come back. The request from R TC, LLC is in writing that the City bill them for the completion of the work; but the City Attorney recommended the need for a more formal agreement or amendment to the master development agreement. It was the recommendation of the Finance Committee to approve the change order for a not-to-exceed amount of $215,928, and to enter in the agreement recommended by the City Attorney. There was also a separate discussion about directing staff to extend the letter of credit with RTC, LLC. City Attorney Goodrich recommended the following motion based on the discussion of the Finance Committee: Motion to approve the change order for a not-to-exceed amount of$215,918 and to direct the City Attorney to negotiate a second amendment to the master development agreement dated September 17,2003 with RIC, LLC such that the City accepts the responsibility to City Council / August 8, 2006 Page 25 of 29