Agenda - Planning Commission - 04/24/2025

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RELEVANT LINKS: Minn. Stat. § 15.99. Manco of Fairmont v. Town Bd. of Rock Dell Township, 583 N.W.2d 293 (Minn. Ct. App. 1998) cf. American Tower, L.P. v. City of Grant, 636 N.W.2d 309 (Minn. 2001). Hans Hagen Homes, Inc. v. City ofMinnetrista, 728 N.W.2d 536 (Minn. 2007) distinguished by Johnson v. Cook Cty., 786 N.W.2d 291 (Minn. 2010). See LMC information memo, Zoning Guide for Cities, Section V-A, The 60-Day Rule. See Planning Commission Structure and Procedure, LMC Model Policy. See LMC information memo, Meetings of City Councils. See LMC information memo, Zoning Guide for Cities, Section V-C-2-b on conducting a public hearing The 60-Day Rule is a state law that requires cities to approve or deny a written request relating to zoning within 60 days or it is deemed approved. The purpose of the rule is to ensure government agencies act on applications in a reasonable amount of time. Minnesota courts have generally demanded strict compliance with the rule. All planning commission review of zoning related applications must be completed in a manner that allows the city to complete its entire approval process within the timeframe dictated by the 60-Day Rule. Local ordinance should not establish timeframes for planning commission review of applications or appeal of commission decisions that prevent a city from complying with the 60-Day Rule. C. Commission policies on order and meeting structure City ordinance may provide for the adoption, subject to the city council's approval, of planning commission policies related to meeting rules of order and procedure (sometimes referred to as bylaws). Such policies should be adopted by resolution, not ordinance. A policy setting forth rules of procedure can help the planning commission run its meetings, prepare agendas, call special meetings and handle public comment appropriately. Because planning commissions often conduct public hearings, the policy should prescribe a procedure for conducting orderly public hearings. The policy should establish procedures related to: • Meeting time and place, including provisions for calling special meetings. • Quorum requirements. • Voting and making official recommendations. • Order of proceedings for both regular meetings and public hearings. • Creating, ordering and submitting items to an official agenda. • Minute taking and record keeping requirements. • Appointment and duties of officers, such as chairperson. • Filling vacancies. • Creation of management of subcommittees. League of Minnesota Cities Information Memo: Planning Commission Guide 12/16/2024 Page 20