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Onboarding <br />The current process is to email documents to finalists or provide them upon an in -person onboarding session. <br />Documents employee could complete/sign/share through NeoGov's Onboarding include: <br />• Direct Deposit Form <br />• W4's <br />• Cash in Lieu; Health Insurance card if so. <br />• Insurance Enrollment Forms <br />• Deferred Comp <br />• 1-9 Form <br />• Offer Letter and DOLI <br />• Authority to release information <br />• Acknowledgement of Drug Free Policy and Personnel Policy (2 sheets) <br />• Personnel Policy and Union Contracts <br />• BCA / DVS authorization form <br />• Reference Release form <br />• New Hire Email information — Payroll Calendar, Timesheet Instructions, Training information (AWAIR & <br />Respectful Workplace). <br />NEOGOV does not replace the human interaction of onboarding, as we still need to meet with employee to welcome <br />them, verify 1-9 documents and answer questions. But it does help to reduce the amount of information a new <br />employee gets on their first day, making it a much better first experience. <br />CORE HR—A benefit is to have all HR employee data in one place. Also, simplified employment reporting processes. <br />One time entry vs manually entering in spreadsheets that employees need to be added to, updated, or removed, <br />depending if they are new hire, employment change, or termination: CORE HR could replace the following manual <br />tasks: <br />• Laserfiche — HR currently creates active personnel file OR move active file to inactive <br />• Terminations — Add to Purge File list (If Temp/Seasonal is returning, we need to remove them from the Purge <br />spreadsheet). <br />• Master Employee Data Spreadsheet <br />• Master Benefit Spreadsheet- Add or delete benefits <br />• 1095 Reporting — Add new hire or enter change/term date <br />• Years of Service list (YOS) — add or move to Termed <br />• Compensation spreadsheets <br />• FTE document spreadsheets <br />• Employee Training logs <br />Decreases the need for the use of many Action forms, as much of it may be done as tasks through Core HR. Allows for <br />Employees Self -Service for address and contact info. <br />E-Forms Would simplify and automate the following forms and automatically place them in the Personnel File without <br />the need for manual signing and scanning: <br />• New Hire/Rehire /Termination <br />• Life Event Form <br />• Benefits Action Form <br />• Many of the onboard documents <br />• Automatically files employee forms into a personnel file <br />