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HE2S <br />www.ae2s.com <br />June 17, 2025 <br />Bruce Westby <br />City Engineer/Public Works Director <br />7550 Sunwood Drive NW <br />Ramsey, MN 55303 <br />Re: Water Treatment Plant — Request for Engineering Amendment <br />Dear Mr. Westby: <br />AE2S is currently under contract with the City of Ramsey to provide construction phase engineering <br />services for the City's new 10 MGD Water Treatment Plant (WTP). The original scope of services <br />assumed full-time construction support through Substantial Completion on May 1, 2025, and part-time <br />support through Final Completion on August 1, 2025. <br />Since the start of construction, AE2S has been actively engaged in providing on -site representation, <br />submittal and RFI reviews, contractor coordination, QA/QC oversight, bi-weekly progress meetings, and <br />construction documentation review. Our team has worked diligently to manage project needs while <br />maintaining budget, including optimizing our on -site time and shifting support efforts off -site when <br />feasible. <br />Following initial permitting delays, the City granted the Contractor an 88-day extension to the <br />construction contract, pushing Substantial Completion to July 28, 2025, and Final Completion to October <br />28, 2025. AE2S absorbed this extension within our existing budget without seeking additional <br />compensation. To do so, we strategically limited our on -site presence to only the most critical <br />construction activities —such as concrete placements, mechanical and process equipment installations, <br />and major system tie -ins —while performing other support tasks remotely whenever feasible. This <br />approach allowed us to conserve hours and manage costs, while still ensuring the Contractor had the <br />guidance and oversight needed to maintain quality and project progress. However, with the Contractor <br />requesting an additional time extension, it will be difficult to maintain the same support this project <br />requires during the crucial startup and closeout phases without exceeding the remaining budget from the <br />original agreement. <br />Given this continued extension and the increasing demands of the startup and closeout phases, AE2S is <br />requesting an amendment to our construction phase services agreement to ensure we can maintain the <br />necessary level of involvement and oversight through project completion. The remainder of this letter <br />provides the basis for our request and a summary of the proposed amendment. <br />Basis for Request: <br />AE2S has supported the City through every phase of this important project and remains dedicated to <br />completing the WTP with focus on quality, safety, and performance. As the project advances into its final <br />and most critical stages —including process, electrical, and architectural systems installation, painting, <br />equipment commissioning, WTP startup, punch list development, and project closeout —the need for <br />consistent, experienced engineering oversight becomes increasingly vital. <br />Advanced Engineering and Environmental Services, Inc. <br />6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763-463-5036 <br />