Agenda - Council Work Session - 07/22/2025

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a. Magney would like to clarify that the "Impact of winter concrete was not fully anticipated" DUE TO THE DELAY THAT OCCURRED AT THE START OF THE PROJECT. b. Additional material and subcontractor delays include; i. Below grade concrete and foundation work that was slowed due to the original delay, impacted all trades. If this were a skyscraper, you cannot work on the penthouse before the lower floors are completed. ii. We are still working through design and finishes decisions. 5. Magney wishes to continue our strong partnership through the end of this project and beyond. We believe it is in the best interest of the City and of the project to approve the time extension and engineering amendment. 6. AE2S' engineering amendment #3 equates to only 0.5% of the construction costs for this project. Below are several bullet points staff feel are important considerations related to these requests. • Change Order #3 only requests additional time, not additional funding. • Approving Change Order #3 would result in the Substantial Completion date being revised from July 28, 2025, to October 15, 2025, and the Final Completion date being revised from October 28, 2025, to December 31, 2025. • The requested time extensions would not adversely impact municipal water users as water use is not in high demand during Fall and Winter months. • The requested time extensions would dovetail well with Fall watermain flushing. • The funds requested in Engineering Amendment #3 are to cover costs for AE2S staff during the 2'/2-month time extension approved with Change Order #2, as well as for the time extension requested in Change Order #3. Representatives from both Magney and AE2S are planning to attend this meeting. Recommendation: The contractor will not be able to meet the current Substantial and Final Completion deadlines. if Change Order #3 is not approved, the contractor and/or their subcontractors will likely complete their work hastily and will likely seek less coordination and/or direction from AE2S and city staff to minimize potential liquidated damages. This could result in the need to make future modifications to the WTP that may cost more than the requests as presented. City staff therefore support approving Change Order #3 and Engineering Amendment #3 to ensure the water treatment plant project contractor will complete the project in an orderly manner, and that the project engineer is able to provide adequate inspections and representation on behalf of the city through the end of construction. Outcome/Action: Dependent on discussions. Formal cases requesting approval of Change Order #3 and Engineeering Amendment #3 will be presented during the regular City Council meeting this evening. July 8, 2025 CC case AE2S New Slides Attachments Form Review Inbox Reviewed By Date Brian Hagen Brian Hagen 07/17/2025 03:06 PM Form Started By: Bruce Westby Started On: 07/16/2025 04:17 PM Final Approval Date: 07/17/2025