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Since elevation information is so critical in evaluating storm sewer needs and instrumental in developing a Storm Water Management Plan for the entire City, the Storm Drainage Utility would be used to fund this request. Staff intends to use Hakanson Anderson to assist in the ground coutrol and surveying aspects of the project. It was estimated that the cost of that aspect of the project would cost $32,850, but with the digital GPS unit that will be used by Horizons, Inc., that portion of the project will be reduced to $5,000 to $10,000. Motion by Councilmember Zimmerman, seconded by Councilmember Strommen, to recommend that the City Council adopt the resolution authorizing the Engineering Department to hire Horizon Inc. to supply the City of Ramsey with the aerial topographical information as contained in the Request for Proposals. Motion carried. Voting Yes: Mayor Gamec, and Councilmembers Zimmerman, Strommen, Cook, Elvig, Kurak, and Pearson. Voting No: None. Case#2: Authorization to Purchase ASIST Software for NPDES Compliance Reporting Principal City Engineer Olson stated that on January 21, 2003, staff was authorized to prepare a Storm Water Pollution Prevention Program to comply with the MPCA enforced National Pollutant Discharge Elimination System requirements. As part of this permit, the City will be required to annually report on all of the activities that are completed to satisfy the conditions of the following: 1) Public education and outreach; 2) Public participation; 3)Illicit discharge detection and elimination; 4) Construction site storm water runoff control; 5) Post-construction storm water management in new development and redevelopment; and 6) Pollution prevention/good housekeeping for municipal operations. On March 13, 2003, the LRRWMO hosted a dinner that discussed the NPDES permit. As part of the presentation, a software program was discussed that would significantly reduce the amount of work associated with the reporting requirements of the permit. Subsequently, the League of Minnesota Cities negotiated with the manufacturer of the software and they agreed to significantly reduce the cost of the software if a large group of cities purchased it. The retail price of the software is $7,495 and they agreed to reduce that price to $3,495. On March 28, 2003, staff attended a training seminar for the software and feel that it will be an important part of the reporting requirements. Staff recommends that the software be purchased immediately at the reduced rate, to be funded form the Storm Water Utility Fund, and requests authorization to include in the 2004 Storm Water Utility Fund budget a laptop computer to help with on-site inspection reporting requirements. Councilmember Strommen inquired if the software can be customized to match the City's requirements. Principal City Engineer Olson replied yes. Councihnember Elvig inquired if there will be any yearly fees or upgrades. Finance Committee/April 8, 2003 Page 2 of 4