Agenda - Council Work Session - 09/23/2025

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5.4. Fuel Surcharges/Environmental Fees. The Contactor shall not add on fuel surcharges or environmental fees without prior approval of the City, in addition to the monthly Residential Property fee. 6. ORGANICS 6.1. Drop -Off Program. The City currently operates an Organics Recycling Drop -Off Program that residents can sign up for and participate in. The program utilizes six (6), 96-gallon carts for residents to drop off their organics. The Contractor shall continue to provide the equivalent equipment so this program is not interrupted (refer to Section 4.3.4 for more information). 6.2. Curbside Organics Program. The City is interested in receiving a quote for a subscription service for the curbside collection of organics. This service would be optional for Residents (they would need to sign up for this service) and would need to be billed by the Contractor directly to participating Residential Properties. The Pricing Worksheet (Exhibit 3) has space to include pricing for this service along with a description (size of collection carts, fee per household per month, and a summary of a curbside organics collection program). Respondents should include a brief description of any experience they have with curbside collection of Organics and/or how they would develop such a program within the City. While this is of interest to the City, the City reserves its right to opt not to include or implement a subscription service Curbside Organics recycling program. 7. TERMS OF CONTRACT 7.1. Duration. The contract duration shall be four (4) years, commencing on January 1, 2026 and terminating at the end of business on December 31, 2029. Contract pricing shall not deviate from the agreed upon rates in the executed Contract. 7.2.Contract Termination. The City may cancel the Contract if the Contractor fails to fulfill its obligations under the Contract in a proper and timely manner, or otherwise violates the terms of the Contract if the default has not been remedied within thirty (30) days after receiving writing notice of said default. The City shall pay the Contractor all compensation earned prior to the date of termination, minus any damages and costs incurred by the City as a result of said default. If the Contract is canceled or terminated, all finished or unfinished documents, data, studies, surveys, route maps, route notes, models, photographs, reports, or other materials prepared by the Contractor under this agreement shall, at the option of the City, become the property of the City and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to termination. Upon termination, Contractor shall be responsible for retrieving all Recycling Carts within seven (7) business days from the date of termination. 7.3.Hold Harmless. The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgements, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its employees, its agents, and/or its subcontractors, in the performance of the services provided