Agenda - Council - 11/25/2025 - Laserfiche WebLink

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CC Regular Session Meeting Date: 11/25/2025 5. 15. Primary Strategic Plan Initiative: Connect the community through Parks, Trails and Recreational Programming Title: Adopt Resolution #25-278 Authorizing the Purchase of Shelters and Furnishings for The Waterfront Purpose/Background: Considerable progress on the water play project at The Waterfront continues, concurrent and following the appointment of H+U Construction as the construction manager for the project, who oversaw the completion of the mass grading of the site earlier this month. Similar to the prefab restroom building with the several -month production and delivery timeline —the three shelters together with outdoor furniture need to be ordered to ensure they are on site this late Winter and Spring to match the assembly and installation timeline. This includes excavation and the pouring of concrete footings for the shelters as soon as late February/early March. In addition to the ordering of these materials now, the city has the opportunity to purchase these items directly through cooperative purchasing contracts, whereby they have already been competitively bid, meeting state statutory bidding requirements. This process referred to as 'owner procurement' also affords considerable savings over contractor -obtained materials, and in the case of the shelters and furniture, this saving is $36,483. The city is also tax-exempt, saving another approximate $23k—which does not include a contractor 'mark-up' that would likely be thousands more, if the city were not to buy these items directly (including the water meter). The first attachment details the items Resolution #25-278 authorizes for owner procurement, totaling $343,921.15. In December or January 2026, the last owner procured items will also be before the Council, also by cooperative purchasing contract; the in -ground seating with fabric umbrellas, trash receptacles and pavilion tables. The contract pricing was not available in time to be included with this case and Resolution. Funding Source: All funding for the three shade structures, water meter and furniture, ordered in 2025 and delivered in 2026 would be from the Park Trust Fund, which has a present balance in excess of $11M. Recommendation: Staff recommends Council authorize the purchase of the shelters and furnishings outlined in this case by Adopting Resolution #25-278, and direct staff to sign and execute the associated Purchase Agreements. Outcome/Action: Motion to Adopt Resolution #25-278 approving the purchase of the three shelters, water meter and outdoor furniture for The Waterfront park improvement project.