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SECTION 6 LEAVE <br />6.1 Vacation Leave <br />The City of Ramsey provides eligible employee vacation benefits to promote rest and relaxation <br />away from work. Requests for scheduled vacation should be made to the Supervisor/Department <br />Head by January 31 of each year. When considering whether to grant conflicting vacation <br />requests submitted during January of each year, seniority by department will prevail; thereafter, <br />vacation leave shall be initiated on forms submitted to the Department Head or the Department <br />Head's designee at least two weeks prior to the requested vacation time off. Exceptions to this <br />policy are granted on a limited basis. To assure efficient functioning of the City, it is necessary to <br />limit the number of employees on vacation at the same time. <br />An employee's banked vacation leave must be within two times the yearly accrual by December <br />31, unless approved by the City Administrator. Once an employee has banked the maximum <br />amount of vacation hours allowed, all additional hours accrued are forfeited. Employees are <br />responsible for monitoring their own balances. Additional pay in lieu of vacation is not <br />permitted. <br />For the purposes of accumulating additional vacation leave, an employee using earned vacation <br />leave, Earned Sick and Safe Time (ESSTI Jk low:), compensatory time off, or paid holidays is <br />considered to be working. <br />At the discretion of the Department Head or the Department Heads designee, an employee may <br />use accrued vacation leave during the probationary period. Vacation leave may be taken no <br />sooner than the next pay period after it is earned. Vacation hours may not be used to extend an <br />employee's actual termination date. <br />An employee who separates from the City "in good standing" after one-year of employment shall <br />be compensated for vacation accrued and unused through the last date of employment. If <br />applicable the compensation will be submitted to the non -union post -employment healthcare <br />savings plan. <br />New employees will begin employment with a vacation balance of five days, followed by <br />vacation accruals based on one of the following vacation accrual schedules. However, at the <br />discretion of City Administrator, a one-time vacation credit may be negotiated in order to: <br />• Mitigate recruiting obstacles. <br />• Hire a person with superior qualifications. <br />• Give credit for prior service. <br />The bi-weekly accrual rate will not be accelerated due to any upfront vacation credits. <br />29 <br />