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SECTION 9 TRAVEL, TRAINING, AND EDUCATION <br />9.1 Travel Policy <br />Purpose <br />The City of Ramsey recognizes the need for continued training and professional development for <br />its elected officials and City staff. As part of such training, elected officials and staff may be <br />required to travel to attend workshops, conferences, and other assignments. This policy sets forth <br />the conditions under which such travel will be reimbursed by the City. <br />Policy <br />A request by a Council Member for reimbursement for travel expenses must be approved by the <br />full City Council at an open meeting prior to registering for the event. A request by an employee <br />for reimbursement for travel expenses must be approved by the Department Head prior to <br />registering for the event. Requests for travel will be evaluated based on all relevant factors, <br />including but not limited to the following: <br />• Whether the person traveling will be receiving training on issues relevant to the City or to <br />their job duties. <br />• Whether the person traveling will be viewing or studying a facility or function that is <br />similar to one being operated by or considered by the City of Ramsey. <br />• Whether the person has been specifically assigned by the City Council to testify on behalf <br />of the City before federal or state officials. <br />• Whether the City has sufficient funding available in the budget to pay the cost of the trip. <br />No reimbursements will be made for attendance at events sponsored by or affiliated with <br />political parties. <br />9.2 TRANSPORTATION /AIRLINE TRAVEL CREDITS <br />The most cost-efficient mode of travel should be used, taking into consideration reasonable time <br />constraints. <br />Whenever City funds are used to pay for airline travel by an elected official or City employee, all <br />arrangements must be approved by the City Council or Department Head, respectively, prior to <br />City funds being used. All commercial transportation shall be tourist or coach class. First-class <br />fares will not be reimbursed. Printed detailed receipts for airfare must accompany a request for <br />reimbursement form. <br />Individuals shall not accept or accumulate travel credits; i.e. travel credits shall be declined by <br />the traveler. <br />66 <br />