Agenda - Council Work Session - 11/25/2025

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forms that may be necessary related to an injury or illness on the job. First Report of Injury forms must be submitted to Human Resources as soon as possible, but no later than 3 business days from the date of injury. Employees must keep Human Resources and their supervisor updated with regarding changes in their condition and/or return -to -work paperwork. Pursuant to Minnesota State law, the officials of the City, elected or appointed for a regular term of office or appointed to complete the unexpired portion of a regular term, are included in the coverage of the Minnesota Workers' Compensation Act. 10.4 Medical Procedures It is the policy of the City of Ramsey, within the confines of the Minnesota Human Rights Act, to require its employees to be examined by a physician after an injury is sustained, whenever conditions are desirable for the employee or the City, or whenever the Administrative Services Director, or the Administrative Services Director's designee, determines that the interests of the City or the employee will be served. Physical examinations administered at the request of Administrative Services Director, or the Administrative Services Director's designee, shall be paid for by the City. 10.5 Smoking Policy The City of Ramsey bans smoking in all municipal buildings, equipment, and City vehicles. Smoking, for the purpose of this policy, means inhaling or exhaling from any lighted cigar, cigarette, pipe, or any other lighted tobacco, plant product, or substance that may be used for smoking in lieu of tobacco intended for inhalation via any of the means listed above. Use of electronic devices that simulate smoking is also prohibited. This includes, but is not limited, to electronic or "e" devices such as e-cigarettes, e-cigars, and e-pipes. Electronic devices are prohibited regardless of whether they provide vapor of liquid nicotine, lobelia, and/or other substances. Non -electronic devices that simulate smoking and smokeless tobacco products (chewing tobacco, snuff, and snus) are also prohibited. 10.6 Inclement Weather Policy On occasions when the severity of the weather may cause City offices to be closed, the City Administrator will make a determination as to whether the offices will be closed. The City Administrator or the City Administrator's designee will then notify the IT Manager to post the closure to the City's website. If it is broadcast that City offices are closed prior to the start of core hours , then the employee will be paid as if it were a regular workday. However, if the office is not officially closed, staff will be instructed to take vacation or compensatory time off for any absence from work that occurs. If the office is officially closed after the start of the shift, staff will receive their regular pay for the remainder of the shift. Compensatory time off or vacation will be taken for time absent from work prior to the official closure. This policy will apply to office employees only and does not include Public Works or Public Safety (fire and 72