Agenda - Council Work Session - 11/25/2025

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Application Process The telecommuting application must be completed, detailing how the telecommuting arrangement will benefit the City. All applications must be signed by the Department Head and then forwarded to Human Resources. The Department Head, Human Resources, and the City Administrator will evaluate the application to determine whether it will be approved or denied. Approval is at the sole discretion of the City Administrator. The Department Head will then meet with the employee to communicate the decision. The Department Head is responsible for ensuring adequate coverage in the office. Telecommuting Program It is recommended that employees who telecommute do so for a maximum of two days per week or on a short-term project basis. The telecommuter and the Department Head should agree upon a regular schedule of work hours and work location. Following the agreed -upon work schedule is necessary to ensure maximum accessibility. If needed, the employee must be willing and able to return to the primary workplace at the request of the Department Head, with minimal notice, ideally later that day, but typically not exceeding 48 hours' notice. An employee's s-alaitwage, benefits, and job responsibilities will not be affected by participating in telecommuting. Overtime must have prior approval. A remote work site is considered a City workspace; therefore, the employee continues to be governed by applicable City policies, procedures, and practices. The Department Head and telecommuter must establish an agreed -upon schedule for the telecommuter to contact the office to report progress. The telecommuting program and associated projects must have measurable objectives. For example, tasks such as writing a section of a manual, working on a special project, processing regular business, or preparing spreadsheets and financial analyses may benefit from being completed outside of the "office environment" for improved efficiency. Telecommuters may be assigned a different workstation space at the office if it is determined that such a rearrangement better suits office coverage needs arising from the telecommuting agreement. Employees must adhere to the following requirements and conditions: • Maintain in -office days as full days in accordance with the employee's normal schedule; without splitting time between the office and remote location. • Be available for virtual meetings, including webcam participation, as well as impromptu meetings that may arise. • Be available for telephone, email, or other communication at all times during scheduled work hours. • Respond promptly to telephone calls and messages as if working in the office, with a maximum response time of 15 minutes, unless the employee is on break or in a virtual meeting. • Connect their computer to the City network for the entirety of the workday. • Maintain an updated Outlook calendar at all times. 85