Agenda - Council - 12/28/2006 - Laserfiche WebLink

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Counciimember Elvig verified with Finance Officer Lund that the purchase would be under the State contract. Motion by Councilmember Pearson, seconded by Councilmember Cook, to adopt resolution #06- 11-350, authorizing the Police Department to "place the order" in 2006 for a total of (4) 2007 Squad Cars and (1} Fleet/Administrative vehicle. The order would be under the Minnesota State Patrol Contract, with the 2007 cost not to exceed $110,000. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Pearson, Cook, Elvig, Jeffrey, Olson, and Strommen. Voting No: None. Case #13B: Authorize Funding for Architectural Renderings City Administrator Norman indicated this case is for ratification of $5,500 to come from the Council Contingency Fund. Mayor Gamec commented the architectural renderings that were prepared were very nice and can be used several times in the future. Councilmember Strommen stated the Finance Committee had a discussion at the September 26 meeting regarding the issue of expenditures going over an approved amount and coming back to the Council retroactively. The Finance Committee gave specific direction at that meeting, with the motion ratified by Council. That direction was that expenditures exceeding an approved amount will no longer be authorized until a case comes before the Finance Committee to discuss the process for approving expenditures that exceed the approved amount and the chain of authorization. She has concern that there is now another expense related to the Ramsey Star Express that has gone over budget and come to the Council after the fact. She does not know what to do to be any clearer. She stated this case needs to come before the Finance Committee to determine the process. Mayor Gamec asked if this amount will be taken from the original approved expenditure. City Administrator Norman replied this expense is over and above the approved expenditure. Mayor Gamec indicated he understands Councilmember Strommen's point, but the bill needs to be paid. Councilmember Strommen stated the direction was very clear. If Council is going to stick with the original direction, they should not pay this bill until the Finance Committee discusses the process for approving expenditures that exceed pre-approved amounts, and what that chain of authorization is. The Finance Committee needs to address the bigger issue, and then deal with this bill. Councilmember Cook concurred. City Council /November 14, 2006 Page 21 of 31 _2~_