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City staff is no longer proposing to prepare plans and specifications for this project. But would seek a <br />recommendation to send out Request for Proposals (RFP)s for engineering design services, including preparing <br />final plans and specifications. <br />The following are the proposed general project timelines: <br />January 13, 2026 City Council orders RFP for engineering design services <br />February 10, 2026 City Council award RFP for engineering design services <br />February / March 2026 Preparation of plans and specifications <br />April 7, 2026 City Council approve plans, authorize bidding <br />Week of May 4th, 2026 Bid opening <br />May 12, 2026 City Council awards contract to the lowest responsible bidder <br />June / July 2026 Construction <br />Engineering Design Services <br />Due to the 2026 project design workload, and unforeseen staff unavailability during the winter of 2026, City staff <br />does not have the capacity to prepare plans and specifications for these improvements in time to bid the project in <br />early spring of 2026 and be ready for summer construction. <br />Notification: <br />Notification is not required for this case. <br />Time Frame/Observations/Alternatives: <br />Timeframe: <br />Staff estimates up to 10 minutes will be required to present this case and respond to questions. <br />Observations: <br />If project design remains in-house, the project proposed project schedule will be moved back by approximately 8 <br />weeks, resulting in mid -July 2026 bid opening and project award most likely occurring in August 2026. In staff s <br />opinion, late -season bidding typically lends to fewer bidders and higher construction costs, due to contractor's <br />schedules being relatively full. <br />Alternatives: <br />Alternative #1 — Motion recommending City Council order Request for Proposals for engineering design services <br />for the 2026 Neighborhood Overlay Improvements, Improvement Project #26-08. <br />Alternative #2 — Motion of other. <br />Funding Source: <br />Funding for engineering design services would come from a combination of Pavement Management Funds and <br />Stonnwater Utility Funds, which are proposed to pay for the 2026 Neighborhood Overlay Improvements, per the <br />CIP. <br />Recommendation: <br />Staff recommends Alternative #1. <br />Outcome/Action: <br />Motion to recommend City Council order Request for Proposals for engineering design services for the 2026 <br />Neighborhood Overlay Improvements, Improvement Project #26-08. <br />Attachments <br />