Agenda - Planning Commission - 01/04/2007

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building that requires access. K & K Sharp, needs to have a . little bit of sensitivity that cars cannot be moved on a dime, and Midwest Car Car~ can @vetheir 25 cars in a secured fence area. Both parties should be able to work ~th thisJ.He would like a little threat regarding the decision that will be made by the Council if the parties cannot work the issue out. Councilmember Elvig commented the agreement with K & K Sharp is only for one year, but needs to be abided by. However, he does not rdplember including outdoor storage in that agreement; the City leased the building. A reasonable compromise should be understandable to the parties. Mr. Fisher noted if the compromise of moving the fence is agreed to there will be a question regarding who will pay for the cost. In the past both tenants have indicated they would not entertain that cost. Ms. Sharp stated she is here on behalf of K & K Sharp, and they do not want to lose the lease; they want to be accommodating. Mr. Sharp had told her that he informed someone he would look at the pricing on the fencing. He is willing to be flexible to make this lease work. City Administrator Norman indicated the fencing coUld be charged to RALF. City Attomey Goodrich suggested a cost not to exceed $5,000 for the fencing. Councilmember Jeffrey indicated Mr. Fisher should be empowered to bring these parties together with an agreement. Consensus of the Council was to empower Mr. Fischer to bring K & K Sharp and Midwest Car Care together with an agreement, and ifthat.agreement includes fencing it should be charged to Ralf in an anlount not to exceed $5,000. . Mr. Fisher questioned if there is a stick behin(j the need for tpe parties to reach a compromise. Mayor Gamec replied an agreement will be needed between the two parties by the next meeting or Council will need to take action. Councilmember Elvig indicated it should be noted, that the Council is willing to choose one tenant versus another if the issue is not resolved by tIle next pty Council meeting. Case #10: Facility Use and Facility RentalPolicy Management Intem Gladhill stated staff hasprepaJted anarnended Facility Rental Policy for organizations seeking to rent meeting spaces in th~new Municipal Center. The policy lists procedures for renting space, priority of use, fees, hohrs,and general facility use rules. Staff has also prepared a General Facility Use Policy tor inten,h.a1 use. This policy provides guidelines for building use for staff. Staff recommends Council alfopt the resolution approving the amended Facility Rental Policy and General Facility Use Policy. City CouncillNoveIriber14~ 2006 Pa~b 17 of~l P25