Minutes - Council - 11/14/2006 - Laserfiche WebLink

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Councilmember Jeffrey asked if a fee has been set for use by outside agencies. Assistant City Administrator Nelson replied yes, there is a fee in the resolution adopting the Master Fee Schedule earlier this evening, rather than including it in this policy. Councilmember Jeffrey encouraged setting a market rate for services that are available through the community. Councilmember Pearson asked if there would be a difference between rates for residents and non-residents. City Administrator Norman replied resident and non-resident rates are included. Mayor Gamec asked if the listing of Government Functions would be considered any type of organization related to the City. Assistant City Administrator replied this would need to be a unit of government; local, state or county. Councilmember Olson suggested the Ramsey Foundation be listed as a group that is not charged for use. She indicated if this organization will be raising money for charities approved by this body they should not be charged for the use of the facilities. Councilmember Cook noted the Ramsey Foundation could fall under Government Functions. Councilmember Olson commented there are a few things that have come before Council in the last several months, such as the Elk River Arts Group, where the Council has said it would be a great charity to be funded by the Ramsey Foundation. Assistant City Administrator Nelson explained the City incurs some expense with having these groups use the building. If there is a function in the evening there will be an individual needed to supervise the facility during those evening hours. If it is Council's desire to allow use of the building without fees it needs to be considered that the City will incur expense. She recommended the groups listed to utilize the space without a fee should either be specific or be general and opened up. Mayor Gamec suggested the Ramsey Foundation could be added to the list if the Council determines so after listening to the upcoming presentation by the Ramsey Foundation. Councilmember Elvig concurred. He suggested moving this policy forward as presented. With more space and rooms, and as opportunities come up they can be deliberated specifically at that time. Motion by Councilmember Elvig, seconded by Councilmember Pearson, to adopt Resolution #06-11-349 approving the amended Facility Rental Policy and General Facility Use Policy with City Council / November 14, 2006 Page 18 of 31