Agenda - Council - 02/10/2026 - Laserfiche WebLink

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Based on GPR data and as -built information a 2-inch mill and overlay are proposed on all streets; Evergreen Point Townhomes will require a 1-inch mill with 2-inch overlay. This will be verified during project design. Project Timelines The following are the proposed general project timelines: February 10, 2026 City Council awards RFP for engineering design services February / March 2026 Preparation of plans and specifications April7, 2026 City Council approves plans, authorizes bidding Week of May 4th, 2026 Bid opening May 12, 2026 City Council awards contract to the lowest responsible bidder June / July 2026 Construction Engineering Design Services Due to the 2026 project design workload, and unforeseen staff unavailability during the winter of 2026, city staff does not have the capacity to prepare plans and specifications for these improvements in time to bid the project in early spring of 2026 and be ready for summer construction. Staff sent proposals to two (2) local firms known to perform this type of work, the two (2) proposals received back are listed below: Project Bolton & Menk Hakanson Anderson IP 26-08 2026 Neighborhood Pavement Overlay Improvements $25,300.00 $38,500.00 Bolton & Menk submitted the lowest responsible proposal in the total not -to -exceed amount of $25,300.00. Bolton & Menk will be required to complete final plans and specifications in time for May 2026 bidding, to allow for June / July 2026 construction of the improvements, per the schedule in the RFP. The proposal does not include construction inspection services, which are proposed to be performed in-house as part of city staffs regular duties. Notification: If City Council accepts the proposed engineering design services, staff will send out an update letter to property owners impacted by the improvements. Time Frame/Observations/Alternatives: Observations: If project design remains in-house, the proposed project schedule will be moved back by approximately 8 weeks, resulting in mid -July 2026 bid opening and project award most likely occurring in August 2026. Late season bidding typically lends to fewer bidders and higher construction costs, due to contractor's schedules being relatively full. Alternatives: Motion to adopt Resolution #26-039 approving proposals for engineering design services for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08. Funding Source: Funding for engineering design services would come from a combination of Pavement Management Funds and Stormwater Utility Funds, which are proposed to pay for the 2026 Neighborhood Overlay Improvements, per the CIP. Recommendation: