Agenda - Environmental Policy Board - 04/20/2026

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• Annual monitoring visits during the grant period on all grants of $250,000 and higher. • Conducting a financial reconciliation of grantee's expenditures at least once during the grant period on grants of $50,000 and higher. For this purpose, the grantee must make expense receipts, employee timesheets, invoices, and any other supporting documents available upon request by the State. The monitoring schedule will be determined at a later date. Grant Payments Per State Policy on Grant Payments, reimbursement is the method for making grant payments. All grantee requests for reimbursement must correspond to the approved grant budget. The State shall review each request for reimbursement against the approved grant budget, grant expenditures to -date and the latest grant progress report before approving payment. Grant payments shall not be made on grants with past due progress reports unless the MPCA has given the grantee a written extension. Authorized Representatives Pursuant to Minnesota Statutes §16B.98, subd. 5 (d), grantees must clearly post on the grantee's website the names of, and contact information for, the grantee's leadership and the employee or other person who directly manages and oversees a grant contract agreement on behalf of the grantee. Preaward Risk Assessment and Financial Review Process In accordance with Minnesota Statutes §16B.981 and OGM Policy 08-06: Preaward Risk Assessment of Potential Grantees, it is required to consider a grant applicant's past performance and financial and operational capacity before awarding grants of $50,000 or more. Granting agencies will request, review, and analyze information, including Exhibits C-H, as referenced in this RFP, as applicable. In order to comply with this requirement, the following information and documents will need to be submitted before the Grant Contract Agreement contract agreement is fully executed: I. Capacity Responses: All potential grantees: Exhibit C a) Please describe your history of performing the work that will be funded by the grant: b) This includes describing your organization's current staffing and current budget. II. Certification: Certification that the entity is Not Suspended -Debarred by the State of Minnesota or federal government: Exhibit D III., Evidence of good standing: For -profit and nonprofit potential grantees: Exhibit E For -profit and nonprofit grantees: Filed and up-to-date with the Secretary of State IV.. Nonprofit grantees as applicable: Exhibit F • Most recent Form 990 or Form 990-EZ • Most recent audited financial statement of a charitable organization which has received total revenue in excess of $750,000 for the 12 months of operations covered by the statement per Minnesota Statutes. § 309.53 • Most recent board -reviewed (or managing group if applicable) financial statements, description of internal controls over business expenditures and outcomes of grant funds, if awarded, and evidence of exemption V. For -profit Certification Disclosure and required documents: Exhibit G • Most recent federal and state tax returns (last two years): o If not in business long enough to have a tax return, description of internal controls over business expenditures and outcomes of grant funds, if awarded Page 9 of 14 March 2026