Agenda - Council - 02/13/2007 - Laserfiche WebLink

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a. Review form of government • b. Analyze decision making needs c. Determine implementation as appropriate Status 8. An ordinance has been adopted, and providing it is not petitioned against by residents, it will change the City's form of government from mayor- council to council - manager effective 2011. The form of government is set for four years in the future. There is the possibility of the change being overturned by future City Councils, Charter Commissions or petitioning residents. Department heads provided an overview of the additional recommendations from the City of Ramsey Organizational Study Administrative • Positions of Executive Secretary and Communications Coordinator would have resulted in administrative restructuring that did not make it through the 2007 budget. Issues still remain to be addressed. Would restructure city clerk position, record management clerk position, and part-time receptionist position • IT currently uses LOGIS for GIS — At some point will likely want to dedicate some resources to this internally, as well as additional IT support. The new municipal center has taken the City to a level that requires tremendous support. o Suggestion: Interns to assist with IT in the interim period. • Finance Utility billing planned to come back in house in 2007. • Cost estimate of $100,000 to download the information and software through LOGIS, which can be phased through a three year period. Estimated software cost of $40,000, plus the need for staffing. • Current cost of $50,000 to 60,000 per year to Connexus to handle utility billing. There has been a loss of approximately $650,000 over a three year period due to billing /reading errors. Once the billing is brought back in house it will bring it back under the City's control and will provide citizens with the ability to have their questions answered when they call the City. Council direction Conduct a cost/benefit analysis the true raw cost of this service. The worksession was recessed at 11:19 a.m. and reconvened at 11:51 a.m. 2) Discussion Regarding 2007 Goals Mr. Larry Bakken facilitated a discussion with Council and the Management Team regarding Council goals for 2007. The basis of the discussion was the Adopted Long -Term (5 Year) Goals and Specific Performance Points (Potential Objectives) to be Addressed in 2005 -2006. • City Council Strategic Planning /Goal Setting /January 20, 2007 Page 4 of 8 —190—