Agenda - Council Work Session - 06/23/2026

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Operational Considerations • Storage would be a major consideration. Huts would need to be stored securely and protected from damage during the off-season Setup and takedown would likely require equipment, staff time, transportation, and possibly contracted labor. • Electrical service, lighting, and heating would need to be carefully reviewed before committing to a site. • Restrooms, warming areas, snow and ice management, parking, accessibility, and public safety would be essential to the event's success. Cost Breakdown Category (Estimates) Cabin House Investment Staffing Site operations and public safety Event experience Marketing and supplies Contingency Included Items 26 huts at $6,000 each Day -of, lead -up planning, and event season office hours. Cleaning, public safety, EMS, insurance, permits, and miscellaneous additional costs Decorations, miscellaneous rentals, entertainment, and supplemental activities Marketing budget, signage, staff shirts, vendor tags, and office supplies Approximately 10% of estimated operational cost Estimated Amount $156,000 $26,972 $24,000 $17,000 $7,500 $7,500 Estimated revenue Vendor booth fees and food vendor fees ($63,600) Estimated Gross Year 1 Cost Estimated Year 1 Net Cost to the City $238,972 $175,372 Cost notes: These estimates should be considered preliminary minimums. Exact costs are difficult to estimate until the final event scope, location, infrastructure needs, staffing model, and vendor structure are determined and competitive quotes are obtained. This estimate includes the initial purchase or construction of 26 cabin houses, but does not include storage, setup, teardown, transportation, maintenance, power charges, heating rentals, or additional infrastructure that may be needed for the cabin houses or other event supplies. See appendix for cost estimate breakdown. 25