Agenda - Council - 09/08/2026 - Laserfiche WebLink

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• The aggregate number of vehicles or license plates on which data are collected for each period of active use and a list of all state and federal public databases with which the data were compared. • For each period of active use, the number of vehicles or license plates related to: o A vehicle or license plate that has been stolen. o A warrant for the arrest of the owner of the vehicle. o An owner with a suspended or revoked driver's license or similar category. o Active investigative data. • For an ALPR at a stationary or fixed location, the location at which the ALPR actively collected data and is installed and used. A publicly accessible list of the current and previous locations, including dates that those locations, or any fixed ALPR or other surveillance devices with ALPR capabilities shall be maintained. The list may be kept from the public if the data is security information as provided in Minn. Stat. § 13.37, Subd. 2. ACCOUNTABILITY All saved data will be closely safeguarded and protected by both procedural and technological means. The Ramsey Police Department will observe the following safeguards regarding access to and use of stored data (Minn. Stat. § 13.824 & Minn. Stat. § 13.05): • All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date, and time. • Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department related civil or administrative action. • Biennial audits and reports shall be completed pursuant to Minn. Stat. § 13.824, Subd. 6. • Breaches if personal data are addressed as set forth in the Protected Information Policy (Minn. Stat. § 13.055). • All queries and responses, and all actions, in which data are entered, updated, accessed, shared, or disseminated, must be recorded in a data audit trail. • Any member who violates Minn. Stat. § 13.09 through the unauthorized acquisition or use of ALRP data will face discipline and possible criminal prosecution (Minn. Stat. § 626.8472). RELEASING ALPR DATA The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures (Minn. Stat. § 13.824): • The agency makes a written request for the ALPR data that includes: o The name of the agency. o The name of the person requesting. o The intended purpose of obtaining the information. o A record of the factual basis for the access and any associated case number, complaint, or incident that is the basis for access. Policy 413 Page 3 of 4