Agenda - Council - 03/13/2007 - Laserfiche WebLink

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Background: CONSIDER SPECIAL EVENTS PERMIT FOR DIAMONDS SPORTS BAR & GRILL By: Jo Thieling, City Clerk CASE # l Staff has received an application for a special events permit from Gary Gruber of Diamonds. The event is scheduled for Friday and Saturday, May 18 and 19, 2007. The event includes a motorcycle run, bike show, live bands, helicopter rides, food and drinks. Most of the event will take place in Diamond's parking lot. Staffhas asked for additional information from Mr. Gruber with regard to where everything will take place and how much parking space he will have since a lot of his parking space is being utilized for the tent, bike show, etc. Observations & Recommendations: Inspections Required. Mr. Gruber must have the Fire Marshall inspect the outside and interior structures. Emergency access is required according to the Minnesota Fire Code. Tents, temporary structures and the like require a permit and inspection - including the tent anchors. Tent areas need to be secure - no direct access from the parking lot. An occupancy load will be determined by the Fire Marshall. Other Permits Required. If the tent is not accessed only from the Diamond's building, Mr. Gruber will also have to apply to the State for a caterer's permit. This will allow him to serve food and alcohol from his building out to the tent. If the tent is accessed only from Diamonds, Mr. Gruber's current food and liquor license will apply. Mr. Gruber must apply for a Conditional Use Permit to allow for the helicopter rides. Insurance Coverage. Staff has requested additional insurance information to make certain Diamond's is covered for this type of event. The State of Minnesota has suggested this criterion. Security. Special events require licensed patrol officers on the site during the event. I believe the number will be three officers for Friday night and four officers for Saturday night as the attendee turn-out for Saturday is expected to be larger. Diamonds security staff will also be present. Shut-down Time. Mr. Gruber has requested the bands be allowed to play until midnight, however, Chief Way is recommending, due to complaints during previous events, that the music be allowed until 11 :00 p.m. Council discussed the issue of music until midnight at a work session held on March 6, and the majority voted at that time to allow outdoor concerts to play up to, 11 :00 on Friday and Saturday nights, with something different (earlier) on Sunday through Thursday. I:IAGENDA COUNCIL & COMMISSIOMCity Council\2007\MarchlDiamondsSpeciaIEventsPermit031307.doc -91-