Minutes - Council Work Session - 02/09/1998

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Mayor Gamec felt that, overall, last year went well. 2) Personnel - Staff: Detail of Reports and Information - Staff needs to get the proper information and all the information possible to the City Council. Staff needs to research back as far as possible to get all the facts so Council isn't put in the predicament of not knowing what promises were made by past Council and staff. An example used was the Art Raudio and Rick Foster property. Council suggested using a tickler file to assist in remembering what actions were taken and what promises were made. There could be a sheet stapled on the inside front of the project file which shows a list of what's been done and the motions made. A fact sheet with points to be remembered should also be included. EDC Position - The job description for the Economic Development Coordinator position was reviewed. City Administrator Norman stated that community development is a very important principle and that this position is important to re-fill. The position is funded as entry level and has been taken care of in the interim with a contract person. He stated he will be recommending filling the position as entry-level and allowing Mike Mulrooney to continue his contract. He stated that if Council is willing to look at this approach to this position, he will remove it from the 02/10/98 Personnel Committee/Council agenda and bring it back to City Council in a month or so. City Attorney Goodrich stated there are major problems with development agreements. Councilmember Beyer pointed out that she has requested that all development agreements be reviewed by the City Attorney prior to Council approving them. Performance Pay - Pay for performance was not discussed per se, however, the City Administrator was given approval to contact a consultant with regard to salary schedules. Term Limits - Administrative Services Manager Waite Smith reported that she has met with the Planning Commission on term limits and she will be meeting with the Park and Recreation Commission this week. The Commissions, along with Ms. Waite Smith, are trying to work out a way to stagger terms so that commissions will not end up with too many inexperienced people at a time. A decision does not have to be made until October for the Planning Commission, so there is time to work on this. Councilmember Haas Steffen suggested figuring out a different way to recruit people as she feels there are a lot people in the City who would serve well on these commissions. Councilmember Beyer felt that term limits would help get more people involved. Job Description and Responsibilities - A comparison of positions, with regard to the City Engineer and the Fire Chief/Director of Public Works, was handed out to the City Council. Councilmember Haas Steffen suggested that the City Engineer should report to the Director of Public Works. She felt that four good supervisors were enough; there shouldn't have to be five. City Administrator Norman noted that the Community Development Department reports to the City Engineer and the Public Works Department is separate from that. Council Work Session/February 9, 1998 Page 2 of 5